Office Manager (AdminMM_P0)
ACE is looking for a highly organized and proactive professional to provide comprehensive administrative, operational, and future financial-support functions within a dynamic division environment. This role is integral to ensuring smooth day-to-day operations, managing a wide range of coordination and documentation tasks, and supporting secure laboratory and workspace activities. The ideal candidate will excel at multitasking, maintaining accurate records, and serving as a reliable point of contact across facilities, security, logistics, and administrative workflows while also preparing to take on evolving responsibilities in finance and agreement management.
Primary Responsibilities
Administrative and Operational Support
• Manage Government Purchase Card (GPC/P-Card) ordering requirements in accordance with applicable policies and procedures.
• Submit, track, and manage BASICs requests.
• Coordinate Defense Information System for Security (DISS) actions, including personnel-security and visit requests.
• Manage division seating assignments, workspace requirements, and related coordination.
• Serve as the division point of contact (POC) for facilities, infrastructure, maintenance, and service requests.
• Maintain division shared calendars, digital collaboration workspaces, rosters, and contact directories.
• Serve as the POC for shipping, receiving, and package accountability.
• Coordinate and submit division access documentation, including SAARs, onboarding paperwork, access requests, Common Access Card (CAC) requests, and other required administrative forms.
• Maintain office-supply inventory and coordinate replenishment as needed.
Laboratory Space Oversight
• Maintain laboratory access rosters and coordinate access approvals and updates.
• Support implementation and oversight of laboratory access-control procedures and workspace security protocols.
• Maintain accountability of Top Secret (TS) inventory and associated records, as directed.
• Coordinate shared laboratory-space development, including furniture, layouts, infrastructure requirements, and workspace improvements.
• Monitor laboratory workspaces for compliance with established security, safety, and access procedures; elevate issues to appropriate leadership or support offices.
Future Finance and Agreement Management Responsibilities
The following responsibilities are anticipated to transition to this position in the future:
• Maintain financial tracking spreadsheets for direct division funding including spend plans and ROMs.
• Track work agreements, funding-support documentation, and associated administrative records.
• Support division and department management on contract actions.
• Coordinate supporting paperwork for agreements and funding actions.
• Note: These duties do not include Contracting Officer’s Representative (COR) responsibilities.