Office Manager

Position Title: Office Manager

Company: American Cementing LLC

Website:

About Us

Our cementing services range from well construction to remediation and ensure wellbore integrity that lasts throughout the life of the well. American Cementing’s services include in-depth laboratory testing, precise blending at the bulk plant and dependable operations at the wellsite.

Benefits

We offer a comprehensive benefits package including:

• Medical, Dental, and Vision coverage
• Health Savings Account (HSA) & Flexible Spending Account (FSA)
• Employer-paid Life, AD&D, Short-Term and Long-Term Disability
• Voluntary Accident, Critical Illness, Hospital Indemnity, and Dependent Life options
• Employee Assistance Program (EAP)
• 401(k) with employer match (after 90 days)

Position Summary

The Office Manager plays a key role in supporting the administrative operations of the district. Reporting to the District Manager, this position is responsible for managing daily office functions, coordinating district-wide activities, supporting HR and payroll processes, and ensuring compliance with company policies and procedures. The Office Manager serves as a central point of contact for internal communication and supports various departments to ensure efficient and organized operations.

Key Responsibilities

Administrative Support

• Organize and schedule complex activities such as meetings, travel, conferences, and district events.
• Maintain and update filing systems; retrieve information as needed.
• Sort and distribute incoming mail; manage incoming calls and provide appropriate responses or direct inquiries.
• Prepare general correspondence, memos, charts, and presentations with high attention to detail, accuracy, and formatting.
• Manage expense reconciliation for company credit cards.
• Maintain office supply inventory and identify cost-saving opportunities.
• Support special projects and initiatives.

Human Resources & Onboarding

• Assist with new hire onboarding including profile reviews, drug screening coordination, and first-day setup.
• Monitor and manage pre-employment and random drug screenings via DISA.
• Provide guidance on company policies and operating standards; escalate HR issues and/or concerns to Corporate HR.
• Handle confidential information with discretion and professionalism.
• Support time entry and auditing for payroll processing; assist with benefit changes and bonus payments.

Compliance & Systems Support

• Assist in maintaining up-to-date DOT files.
• Monitor and track DOT compliance using the Samsara system.
• Prepare and process vendor master data for new suppliers in coordination with Procurement/Logistics.
• Ensure alignment with applicable laws, regulations, and company policies.

Collaboration & Communication

• Work closely with the District Manager and district team to plan and support meetings, including agendas and presentation materials.
• Serve as a liaison across departments to ensure effective communication and support.
• Provide timely administrative support across all functions as needed.
• Perform other duties as assigned to support operational and organizational goals.