Office Manager

We're hiring an Office Manager who's organized, proactive, and genuinely good with people. You should be comfortable running things independently, quick to spot what needs attention before it becomes a problem, and someone who enjoys making an office feel well-run and welcoming. This role reports to the Director, People and Agency Operations and owns the office environment and day-to-day operations, with a hand in the broader employee experience. The Office Manager will work on-site at our Colony Square office Monday through Thursday, 8:30 AM – 3:00 PM (~26 hours/week). The position will likely convert to full-time in April 2027.

Responsibilities:

Office Operations & Facilities

• Set the tone each morning as the first person in the office - coffee brewing, playlist on, space clean and stocked with snacks and drinks.
• Own office organization end-to-end: ordering supplies, arranging catering for meetings and gatherings, and managing vendors with minimal oversight.
• Own day-to-day office access - issuing and deactivating badges and keys.

Hospitality, Client Experience & Culture

• Be the welcoming face of the office for visiting clients, vendors, and new employees, keeping the space tidy and hospitable throughout the day.
• Host clients and guests during office visits and meetings - coordinating setup, refreshments, and a great first impression.
• Organize team lunches and other in-office hospitality touches.
• Handle logistics for team events, offsites, and celebrations, including venue booking and coordination.

Recruiting & Onboarding

• Coordinate with recruiters on interview scheduling - staying on email threads alongside the Director, People and Agency Operations to keep candidates moving through the process.
• Partner with the Director, People and Agency Operations to build a thoughtful first-two-week onboarding agenda for every new hire.
• Prep new hires' desks and workstations before day one - chair, monitor, keyboard, and any welcome materials.
• Partner with IT to ensure hardware is prepped and ready before each new hire's start date.
• Coordinate building access for new hires - badges and parking - with building management.
• Own the first-day logistics and office orientation: tour, intros, seating, and showing new hires where things are.

Asset & Equipment Management

• Maintain all agency hardware - tracking who has what, coordinating returns during offboarding, and
• Assign equipment to new hires based on their role and available inventory, and flag when supply needs replenishing.

Qualifications:

• You are a highly organized, energetic individual who is excited to fully own the internal and external tasks necessary to run a well-stocked, well-maintained office environment.
• You are dedicated to high standards of hospitality and take pride in your ability to manage a community space.
• You are proactive by nature and enjoy solving problems before they arise.
• You prioritize action items and to-do lists well and can deliver on responsibilities with little oversight.
• You represent Ammunition with integrity in all interactions with internal and external stakeholders and enjoy fostering relationships.

Physical Requirements:

This role has physical requirements the Office Manager must be able to meet, with or without reasonable accommodation, including:

• Moving furniture, boxes, and office assets up to 25 lbs (laptops, monitors, extra chairs, deliveries), including bending, reaching, and kneeling.
• Light cleaning - wiping surfaces, cleaning glass doors, spot vacuuming conference rooms, and straightening furniture.
• Organizing cabinets and closets, including stocking snacks and supplies.
• Coordinating deliveries from the parking deck/delivery area to the office via push cart.
• Standing or remaining on your feet for roughly half the day, and remaining stationary for the other half.