Office Manager

Located in the Chelsea, The Christopher offers 207 units of permanent, supportive housing to low-income New Yorkers, people living with HIV/AIDS, and chronically homeless individuals, including individuals with mental illness. The Christopher also provides housing for young adults who are aging out of foster care or have experienced homelessness. Good Shepherd Services provides comprehensive onsite social services, and Breaking Ground coordinates property management services.

Reporting to the Assistant Building Director, the Office Manager is responsible for bookkeeping, including petty cash, check requisitions, and billing for The Christopher. Responsibilities also include scheduling, taking meeting notes, maintaining filing systems, writing correspondence, maintaining tenant data/databases, and other office support functions. The Office Manager is an important point of contact for residents.

This position has a 35-hour work week, onsite.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Oversee the day-to-day administrative functions of the office
Direct and answer tenant questions
Manage and track accounts payable
Prepare and track requisition and payment vouchers
Maintain efficient and highly organized filing systems for tenant information
Assist in the upkeep of online records and database systems
Maintain and track the use of petty cash
Manage office supplies
Assist with the coordination and set up of tenant and staff events
Assist with the building’s annual recertification process
Perform other related duties as assigned

MINIMUM QUALIFICATIONS:

Two years of experience in administrative support or related position
High School diploma, GED, or equivalent
Ability to work with a diverse, special needs population
Ability to handle high-priority tasks simultaneously
Superior organizational and interpersonal skills
Computer proficient, experienced in Microsoft Word, Excel, Access