Office Manager cum Project Secretary
Responsibilities:
Manage daily office operations, facilities upkeep, vendor management, and maintain records for office equipment loans.
Oversee schedules of senior leadership, arrange travel logistics, and coordinate appointments alongside general secretarial duties.
Lead matters related to licensing compliance and official circulars.
Handle employee leave records, manage general email filtering, and provide reception support as necessary.
Assist in preparing project administration documents, architectural letters, payment certifications, and tender/fee proposals.
Follow up on authority submissions and assist with regulatory or project-related clearances.
Maintain a rigorous filing and document control system for accurate storage and quick retrieval.
Undertake special administrative functions and manage ad-hoc management assignments.
Liaise with the accounts department regarding billing and reimbursement matters.
Manage timesheets, project costs, and manpower allocation.
Perform basic website editing and marketing tasks for projects.
Requirements:
Diploma in relevant studies.
Minimum 3–5 years of relevant experience in office management or project administration, preferably in an architectural or interior design environment.
Solution-oriented and proactive mindset, with strong leadership and task-prioritization skills.
Familiarity with Singapore architectural authority submission processes and ISO documentation is a strong asset.
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