Office Manager

The Office Manager is responsible for ensuring the efficient operation of the company's office and administrative functions while providing high-level administrative support to company leadership.

The ideal candidate is detail-oriented, highly organized, professional, resourceful, discreet, and comfortable working in a fast-paced startup and manufacturing environment where priorities can change quickly. They will build strong, professional relationships and work autonomously with a customer-first attitude and an inherent sense of accountability. The position requires excellent communication skills, sound judgment, and the ability to manage confidential information.

RESPONSIBILITIES

• Manage day-to-day office operations, ensuring the workplace is organized, professional, and functional.
• Provide administrative support to the CEO, executive team, and other leaders. Maintain office procedures and administrative processes.
• Serve as a welcoming and helpful resource for employees and visitors, the initial point of contact for office vendors, suppliers, and service providers.
• Coordinate office supplies, mail, and general administrative services.
• Coordinate internal and external meetings while managing conference rooms and meeting spaces, visitor coordination, and office calendars.
• Assist with scheduling interviews, communicating with job applicants, scheduling onboarding activities, assisting with new hire orientation, and other key human resources administrative functions.
• Coordinate office maintenance, repairs, cleaning, and other facility-related services.
• Support company events, employee meetings, celebrations, and other employee engagement activities, helping to create a positive, professional and engaging workplace.
• Assist with maintaining company presence on social media, drafting, designing, and posting of content.
• Complete purchase requisitions for services as needed and assist with credit card documentation and expense report submission.
• Maintain company contact lists, organizational information, and administrative records.
• Assist with travel arrangements and logistics as needed.

• Bachelor’s Degree in Management, Accounting, Business Administration, Human Resources, or related field required with a minimum of 3 years’ experience as an office manager, executive assistant, or similar role is required.
• Excellent written and verbal communication skills
• Strong organizational and time-management skills
• Skilled in Microsoft Office Suite, specifically Excel, Word and PowerPoint.
• Ability to analyze reports and identify gapes/inefficiencies/problems which could impact the business.
• Ability to operate independently and understand what, when, how and to whom to escalate issues.
• Demonstrated ability to solve common problems and provide immediate solutions.
• High level of self-awareness and experience in “reading the room” and flexing to accommodate the needs of the audience.

PREFERRED QUALIFICATIONS

• Experience supporting executive teams in a startup or rapidly growing company
• Experience in a manufacturing, engineering, technology or industrial environment

COMPANY FIT

• Self-driven, independent, and capable of solving problems
• Ability to work in a diverse, intellectually challenging, and fast-paced environment

NOTE:

• Calls or referrals from recruiters will not be returned or accepted for this position. No solicitation!
• Relocation costs and visa sponsorship will NOT be provided for this position.