Office Manager

Role Purpose

Evolution Data Centres is a developer and operator of hyperscale data centres across Southeast Asia, headquartered in Singapore with operating entities in Thailand and Vietnam. The business is growing quickly and expects to roughly double its headcount over the next 12 months.

In December 2026 the Company moves from serviced offices into its own Singapore office at 18 Cross Street. The Office Manager is the Company’s first dedicated administrative hire and will take ownership of the office and the day-to-day administration that keeps the business running. As the first person in the role, they will set up the office processes, suppliers and systems from the start.

The role also covers the administrative side of the Company's legal, governance and investor processes, including contract execution, Board and investor meeting arrangements and the upkeep of corporate records. This is a hands-on role in a small team, suited to someone who is organised, has a good eye for detail, builds relationships easily and is happy to turn their hand to whatever is needed.

Key Responsibilities and Accountabilities

Office Management

· Run the day-to-day operation of the Singapore office, making sure it is well organised, safe and presentable for staff and visitors.

· Act as the main point of contact with the landlord and building management on day-to-day building matters.

· Welcome visitors to the office, including Board members, investors, clients and candidates.

· Oversee office pantry supplies, keeping them stocked within budget.

· Oversee the part-time cleaning staff, making sure the office is kept clean and tidy.

· Manage other office suppliers and recurring services, including printing, stationery, couriers and maintenance. Obtain quotes, monitor service levels and manage renewals.

· Maintain the office asset register, access cards, keys and storage.

· Liaise with the outsourced IT provider to coordinate equipment, system access and accounts for joiners and leavers.

· Manage meeting room bookings and visitor arrangements.

· Ensure the office meets building rules and workplace safety and health requirements, including fire warden and first aid arrangements.

· Track office running costs against budget and flag variances early.

Administration and Governance Support

· Schedule and organise Board meetings, investor reporting calls and leadership meetings, including rooms, catering, AV and the circulation of meeting materials.

· Manage the administration of contract execution for non-restricted contracts, including checking that the correct authorised signatories are obtained, arranging e-signature or wet-ink signing and couriering, and filing executed copies.

· Plan and run Company events, team gatherings and offsites.

· Maintain the Company’s filing system, contract register and key document records on SharePoint.

· Support Finance and the external company secretaries on routine company secretarial matters, such as collating signed documents, tracking filing deadlines and keeping statutory records up to date.

· Support marketing and communications activity, such as keeping website content, Company presentations and branded materials accurate and up to date, working with external agencies as needed.

· Manage incoming and outgoing mail, deliveries and couriers.

· Provide general finance support as required, such as processing invoices and expense claims.

Candidate Profile

Essential

· Degree in any discipline from a recognised university.

· Min 8 years’ progressive experience in office management, business support or a similar generalist role, ideally in a small or growing organisation.

· Comfortable with basic finance administration.

· Strong Microsoft Office skills, particularly Excel, Outlook, Teams and SharePoint.

· Highly organised, able to manage competing priorities and undertake responsibilities without direction.

· A can-do attitude, willing to roll up their sleeves and get things done as needed in a growing company.

· Confident dealing with senior leaders, investors, building management and suppliers, with clear written and spoken English.

· Strong interpersonal skills and emotional intelligence, with the presence to represent the Company well with Board members, investors and visitors.

· Discreet, with sound judgement in handling confidential business, financial and employee information.

Desirable

· Experience supporting contract administration or company secretarial work.

· Exposure to an ERP or accounting system such as Oracle, SAP, NetSuite, Xero or similar.

· Mandarin, Thai or Vietnamese language skills.

· Eligible to work in Singapore without visa sponsorship.