Office Manager / Executive Assistant
Posted Updated 4
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Description
Curzon is seeking an Office Manager / Executive Assistant to become a key member of our team. We’re looking for someone who has never met a process or procedure that can’t be improved, thrives on keeping the team on task and motivated, and can set priorities to multi task effectively.
Responsibilities:
• Serve as first point of contact at the office; answering the main phone line, opening mail, greeting guests, etc.
• Point person for temporary employee timesheets and processing payroll through our third party payroll provider
• Prepare client invoices and track accounts receivable
• Prepare and update daily, weekly and monthly reports
• Manage the candidate intake flow and onboard new employees
• Be the resident expert for company’s client and candidate database (Akkencloud)
• Prepare and update PowerPoint decks for account managers
• Purchase and organize office supplies
• Helps post jobs and schedule interviews, check references and assists with benefits administration
• Responsible for maintaining company filing system with an eye to evolving the office to paperless environment
• Serve as liaison with company vendors
• Provide administrative support to the team
• Provide thought leadership on key culture-creation initiatives throughout the organization
• Take on special projects as requested by the president/CEO.
• At least 2 years of providing high level office support, preferably in a start up environment.
• College degree preferred
• Basic familiarity with Quickbooks or other accounting software
• Demonstrates the highest level of confidentiality and discretion
• Knowledge of office management systems and procedures
• Excellent time management skills and ability to multitask and prioritize work
• Attention to detail and strong problem solving, organizational and planning skills
• Web and office technology savvy i.e. Skype, Dropbox, MS Office (especially Excel and PowerPoint), GoToMeeting
• High level of analytical, research, problem-solving, and organizational skills.
• A can-do attitude and belief that no task is too big or too small
• A genuine customer service mindset.
• Strong interpersonal, organizational, written and verbal communication skills
• Eligible to work in the United States
Great to Have
• A genuine desire to be a difference maker
• Great sense of humor and the willingness to take on new projects
• A borderline compulsive desire to organize, develop and implement processes and procedures
• The desire to grow with our company
Responsibilities:
• Serve as first point of contact at the office; answering the main phone line, opening mail, greeting guests, etc.
• Point person for temporary employee timesheets and processing payroll through our third party payroll provider
• Prepare client invoices and track accounts receivable
• Prepare and update daily, weekly and monthly reports
• Manage the candidate intake flow and onboard new employees
• Be the resident expert for company’s client and candidate database (Akkencloud)
• Prepare and update PowerPoint decks for account managers
• Purchase and organize office supplies
• Helps post jobs and schedule interviews, check references and assists with benefits administration
• Responsible for maintaining company filing system with an eye to evolving the office to paperless environment
• Serve as liaison with company vendors
• Provide administrative support to the team
• Provide thought leadership on key culture-creation initiatives throughout the organization
• Take on special projects as requested by the president/CEO.
• At least 2 years of providing high level office support, preferably in a start up environment.
• College degree preferred
• Basic familiarity with Quickbooks or other accounting software
• Demonstrates the highest level of confidentiality and discretion
• Knowledge of office management systems and procedures
• Excellent time management skills and ability to multitask and prioritize work
• Attention to detail and strong problem solving, organizational and planning skills
• Web and office technology savvy i.e. Skype, Dropbox, MS Office (especially Excel and PowerPoint), GoToMeeting
• High level of analytical, research, problem-solving, and organizational skills.
• A can-do attitude and belief that no task is too big or too small
• A genuine customer service mindset.
• Strong interpersonal, organizational, written and verbal communication skills
• Eligible to work in the United States
Great to Have
• A genuine desire to be a difference maker
• Great sense of humor and the willingness to take on new projects
• A borderline compulsive desire to organize, develop and implement processes and procedures
• The desire to grow with our company
All your information will be kept confidential according to EEO guidelines.