Office Manager & Executive Assistant to the Executive Team
You will manage corporate secretarial work for Dubai and Abu Dhabi entities, maintain records and licenses, track renewals, and coordinate with authorities and service providers. You will support senior executives with calendars, inboxes, meetings, travel, expenses, and correspondence while coordinating office operations, employee onboarding and offboarding, and confidential administrative matters.
Responsibilities
- Manage corporate secretarial work across Dubai and Abu Dhabi entities
- Maintain company records, registers, licenses, and filings
- Track renewal deadlines and compliance requirements
- Coordinate with authorities, service providers, banks, and external advisors
- Manage Abu Dhabi entity setup and ongoing administration
- Provide calendar, inbox, meeting, travel, expense, and correspondence support
- Coordinate vendors, facilities, supplies, office events, and troubleshooting
- Support employee onboarding and offboarding
- Maintain confidential corporate, financial, personnel, and employment documentation
- Anticipate compliance deadlines and administrative gaps
Requirements
- 5+ years of experience as an Office Manager, Executive Assistant, Personal Assistant, or similar corporate administrator
- Experience supporting senior executives
- Hands-on experience with UAE corporate administration and compliance
- Knowledge of trade licenses, visas, free zone or mainland company documentation, and renewals
- Exceptional organizational and multitasking skills
- Strong attention to detail and follow-through
- Proactive approach and ability to take ownership without close supervision
- Excellent written and verbal English communication skills
- Discretion and professionalism when handling confidential information
- Based in Dubai, UAE with flexibility to travel between Dubai and Abu Dhabi
- Startup, technology, crypto, or fintech experience preferred
- Experience administering a new UAE corporate entity preferred
- Familiarity with BambooHR, Google Workspace, Slack, and standard productivity tools preferred
- Additional language skills preferred
Benefits
- Benefits package
- Option to work from home once a week when needed