Office Manager

Position vacancy Announcement:

Florida A&M University is pleased to announce the acceptance of qualified applications for the Office Manager vacancy.

Requirements

• We are hiring applicants who can uphold administrative duties in an Early Education Office; Print attendance sheets monthly and request accurate records of all information on the children; Check voicemails hourly, answer phone calls and questions from parents and visitors; Make sure someone else is responsible to answer the phone when away from the phone; and take care of troubleshooting issues in a timely manner, Copy/Fax machine, inform Director of TMS, Service Response, maintenance concerns.
• Keep inventory of office supplies, ordering more when needed; Keep an enrollment Master List and make changes for transfers, withdrawals and updates; Make sure all tuition reporting and balance statements are accurate and deposits are done on time; Stay on task and responds quickly to parents’ account needs; Alert Director of accounts more than 10 days past due; Keep children and staff files up-to-date; Avoid unnecessary conversation with staff while they are supervising children; Be attentive and loving to families and children; and send communications/notices out in a timely manner.
  

Minimum Qualifications

• A high school diploma or equivalency and five years of related experience; or a combination of post high school education and experience equal to five years.
  

Competencies

• Driven to provide excellent customer service;
• Computer knowledge including typing skills of 50 w.p.m. ability to learn programs quickly;
• Knowledge or and ability to use Microsoft Office Suite including Word, Excel, Outlook, Power Point etc;
• Excellent spelling, grammar and punctuation;
• Ability to organize the workflow in a busy office;
• Ability to handle detailed work;
• Must be able to relate and interact appropriately and professionally with families and children;
• Must be able to lift a minimum of 35 pounds and do position as physically required;
• Physical stamina – must be able to bend, stand, sit on the floor etc;
• Must be available for continuous employment without gaps other than those allowed in the “Employee Temporary Leaves and/or Absences” section of the Employee handbook;
• Tact, discretion and good judgment;
• Ability to speak distinctly and to communicate verbally with clients;
• Evidence of emotional maturity and stability including the ability to separate personal (emotional) with business/work (facts);
• Professional in dress, appearance and overall speech;
• Ability to train and supervise other employees;
• Be in agreement with philosophy, mission and overall direction of program; and,
• Must be able to support the Director and University in all decisions.

University Support Personnel Services (USPS) positions are career service jobs where terms and conditions are generally recognized through collective bargaining agreements and/or state statute.

In accordance with Florida Statute 112.219, relevant work experience may substitute for the required education: 4 years of experience in lieu of a Bachelor’s, or 6 years in lieu of a Master’s.

How to Apply:
Applicants are required to complete the online application with all applicable information. Applications must include all work history and education details even if attaching a resume. If you are a current FAMU employee, you must apply through Workday. This search is being conducted under Florida law, including the Sunshine law and Public Records law.

Conditions of Employment:
Successful candidate is subject to a pre-employment screening which includes a review of criminal records, reference checks and verification of education. An official college transcript, a high school diploma, or other educational documents must be submitted, where applicable, at the time of employment.

Only United States (U.S.) citizens or aliens who have a legal right to work in the U.S. are eligible for employment. Federal law requires proof of your authorization to work in the United States. You will be required to provide proof of your identity and employment eligibility within three (3) days of employment.

Section 110.1128, Florida Statutes, prohibits employment by the State (including re-hire after a break in service) of any male born after October 1, 1962, who failed to register with the Selective Service System, under the provisions of the U.S. Military Selective Service Act, during the person’s period of eligibility (ages 18 through 25). Additionally, if currently employed by the State, this law prohibits the promotion of such person. You may be required to provide documentation.

Reasonable Accommodation:
If you require a reasonable accommodation pursuant to the Americans with Disabilities Amendment Act (ADAA), please contact the Office of Equal Opportunity Programs at (850) 599-3076 at least ten (10) days prior to the start of the event. If you are hearing or speech impaired, please contact the University by calling TDD via FRS (800) 955-8771.

Equal Opportunity/Equal Access University:

Florida A&M University is an equal opportunity employer.

Veterans':

Preference will be given to eligible Veterans’ and spouses of Veterans' as required by Florida Statutes.