Office Manager & HR

Office Manager

• You will be responsible in any aspects of office management, including but not limited to:

• stationery orders

• consumables orders

• contacting and managing building maintenance and property service providers

• supervision of furniture and structure to ensure the best office efficiency at all times.

• You will organize and prepare the company events.

• Manage correspondence, scanning, storing and distributing to respective teams, posting mail whenever required.

• You will be involved in the management and archiving of paper documentation when special needs require it.

• You will participate in preparing policies and office guideline communications.

• You will oversee office budgets and expenses, tracking expenditures, and identifying cost-saving opportunities.

• You will ensure tidiness, cleanness, and stocks in the workspaces (coffee corners, meeting rooms, print corners etc…).

• You will suggest new ideas that will help improve the office and the life at Hey Harper.

• Plan & Organize Events (as Christmas Dinner, Summer Lunch, Hey Harper Retreat)

HR

• Recruitment Support: Assist in opening recruitment processes, ensuring a smooth and efficient hiring experience.

• Payroll Preparation: Support the preparation of monthly payroll, ensuring all relevant information is accurate and submitted on time.

• Onboarding & Offboarding: Coordinate employee onboarding and offboarding processes, ensuring a seamless experience for new joiners and departing team members.

• SOPs & Internal Policies: Develop, document, and maintain Standard Operating Procedures (SOPs) and internal company policies, ensuring clear guidelines and consistent processes across the organization.

• At least 2 years of experience in office management or HR role

• Adequate social, communication, and negotiation skills.

• Ability to read and understand a balance sheet.

• Problem solving attitude.

• Self-reliance, reliability, and conscientiousness.

• Independent, reliable and responsible working style.

• At least full working proficiency in both Portuguese and English.