Office Manager
Join a hands-on team introducing Montana's next generation to science, technology, engineering, at/design, and math (STEAM). STARBASE Montana is the Department of Defense's premier youth outreach program, running classrooms at Fort Harrison and the 120th Airlift Wing in Great Falls. Every 5th grade class in the Helena Public School District spends 5 days in our Fort Harrison classroom for hands-on STEAM activities, and we extend that mission through afterschool programs and summer camps across the greater Helena area and throughout the state.
We're looking for an organized, adaptable Program Specialist 1/Office Manager to keep our Fort Harrison site running smoothly — someone who thrives on variety, from managing student records to jumping into a classroom or a camp activity when needed.
This position reports to the STARBASE Fort Harrison Director and works alongside two instructors and a STARBASE Advanced afterschool coordinator.
Primary Duties
- Manage front-office operations\: answering phones, maintaining email lists, and preparing correspondence
- Monitor stakeholder communications and assist Director in ensuring program objectives are met
- Print and prepare student materials for classroom sessions
- Build and maintain filing systems for permission slips, demographic data, student counts, media, purchasing, and inventory
- Assist the Director in identifying, suggesting, and implementing improvements to the STARBASE Fort Harrison program and services
- Assist in STARBASE reporting requirements
- Track, order, and manage supplies and equipment
- Support staff with classroom setup and scheduling
- Maintain a clean, functional facility — light janitorial work (cleaning, painting, trash, floors) and submitting maintenance work orders
- Collaborate with staff on planning, instruction, and logistics of summer camps and community outreach events
- Provide classroom instruction support as background in education or a STEM field allows
- Assist the Director in STARBASE Montana guideline & policy compliance
Work Environment\: Primarily an office and classroom setting on a military installation; some physical tasks (light janitorial work, classroom setup) are part of the role.