Office Manager

We’re looking for an Office Manager to support our day-to-day operations and ensure our offices are running like clockwork. You’ll be the go-to person for all practical things, from maintaining a tidy workspace to managing admin and welcoming visitors.

You have a sharp eye for detail, take initiative without being asked, and love helping others succeed. Your work will directly impact our efficiency, atmosphere, and overall team spirit.

Your tasks will include:

• Facilities & Office Coordination

· Keep the office tidy, organized, and well-stocked. You spot what’s missing before anyone else does. You translate the company’s values in everything you do.

· Coordinate with suppliers and facility providers (cleaning, maintenance, delivery services, …)

· Ensure all meeting rooms, common areas, and office equipment are functional and presentable

• Reception & Front Desk

· Welcome visitors, customers, and suppliers with professionalism and warmth

· Handle incoming phone calls, packages, and mail with accuracy and care

· Manage calendars for meetings, shared spaces, and general logistics

• Administrative & Team Support

· Assist with bookings, travel arrangements, and expense tracking

· Take care of planning and preparation for internal and external company events

· Support onboarding logistics for new employees (arrange desk, badge, welcome kit, …)

· Keep internal files and records up to date and well-organized

· Help with light administrative tasks for finance, HR, and operations

Your profile

• You have a professional Bachelor’s degree in Office, Facility, or Hospitality Management and/or experience in a similar role

• Experience in a similar role within an SME is a clear plus, a first experience in office management, facilities, or administrative support role is a must, but above all: your attitude, sense of ownership, and work ethic matter most

• You are comfortable with tools like Outlook, Excel, and Word; experience with Odoo is a plus

• You are detail-oriented, nothing escapes your attention

• You’re proactive and hands-on: you see what needs to be done and act on it

• You enjoy supporting others and take pride in being reliable and organized

• You are focused, calm, and efficient, even when juggling multiple small tasks

• You’re a natural problem solver who doesn’t wait to be told what to do

• You communicate clearly and professionally in both Dutch and English

Our offer

• A key support role in a growing, innovative company where your work really matters

• A varied day-to-day job from greeting clients to solving practical challenges

• A modern workspace surrounded by robotics and innovation

• A dynamic, no-nonsense team culture

• Competitive salary, including several benefits and a company car

Octiva is a fast-growing robotics company on a mission to help growers succeed through smart automation. Our advanced robotic systems are designed for high-performance operation in controlled environments, combining technical precision with real-world reliability. We work closely with growers, engineers, and researchers to deliver meaningful innovation that transforms agricultural efficiency and sustainability.

We’re expanding internationally and building a team of driven, collaborative professionals who want to make a real impact — not just on product performance, but on the lives and success of our customers.