Office Manager (Part-Time)

United Way of the Bluegrass (UWBG) works to create the opportunity for all members of our community to have a better life. We focus on the building blocks of a good life — a quality education, financial stability for individuals and families, and good health. The work of UWBG focuses on strategic initiatives, public education, advocacy, outcomes and evaluation, development, and strengthening of partnerships/collaborations, convening, resource mobilization and investment as well as backbone and engagement strategies and activities. We bring together the voices, the expertise, and the resources to define, articulate and implement a common agenda for change for our region. That is what it means to "Live United" in Central Kentucky.

POSITION

The Office Manager provides administrative, facilities, and front-of-house support for United Way of the Bluegrass on a part-time basis, up to 29 hours per week. This role serves as the organization's primary point of contact for visitors, vendors, and community partners; coordinates office and facilities operations; supports onboarding and offboarding logistics; and provides routine financial administrative support. This role reports to the President & CEO on an interim basis

ESSENTIAL FUNCTIONS

Visitor & Stakeholder Reception

• Serve as the primary point of contact for visitors, vendors, and community partners, greeting and directing them consistent with UWBG's Visitors Policy.
• Screen and route incoming phone calls to the appropriate staff member.
• Manage incoming and outgoing mail and packages.

Facilities Coordination

• Coordinate with the cleaning vendor and serve as the point of contact for routine facility needs, escalating anything beyond routine scope.
• Conduct routine facility walk-throughs to confirm cleanliness and basic safety and compliance conditions (clear exits, current fire extinguisher tags, unobstructed accessible pathways), escalating any issue requiring outside vendor attention.
• Administer key fob issuance, tracking, and return in accordance with UWBG's Key Fob Policy.
• Monitor and order office supplies, maintaining adequate inventory without overstocking.
• Serve as the scheduling and access liaison between staff and IT contractors for routine support requests.

Onboarding & Offboarding Support

• Coordinate onboarding logistics for new hires, including workspace setup, key fob issuance, and supply kits.
• Coordinate offboarding logistics for departing employees, including key fob return, equipment collection, and workspace closeout, in partnership with the HR Generalist.

HR & Administrative Support

• Assist the HR Generalist with filing, new-hire paperwork preparation, and interview scheduling.
• Provide general office administration support as needed.

Financial Administrative Support

• Deposit checks according to established organizational procedures, maintaining an accurate log of each deposit for reconciliation with Finance.
• Maintain accurate records of routine financial administrative tasks performed.

SUPERVISORY RESPONSIBILITIES

No