Office Manager & Personal Assistant to the CEO (Maternity Leave Cover)

About Us:

We are a global leading fintech company, providing cutting-edge financial technology solutions worldwide. We foster an innovative and dynamic environment where teamwork and professional growth are encouraged.

We are seeking a highly organized and proactive Office Manager & Personal Assistant to the CEO to join our team on a temporary basis to cover maternity leave.

This role is essential to the smooth day-to-day running of the office and provides critical support to the CEO.

Why Join Us?

• Be part of a dynamic, global fintech company with a collaborative culture.
• Gain valuable experience working closely with senior leadership.

Key Responsibilities:

Office Management:

• Oversee the general office operations, including supply management, facility maintenance, and vendor coordination.
• Ensure the office runs efficiently and employees have the resources they need.
• Manage meeting room bookings and coordinate company events or internal meetings.
• Support the HR department with onboarding new employees and organizing staff activities.
• Manage invoices and related documentation.
• Coordinate flight and hotel bookings as required.

CEO Personal Assistance:

• Act as the first point of contact for the CEO, managing his calendar, emails, and communications.
• Coordinate travel arrangements, meetings, and appointments.
• Prepare documents, reports, and presentations as needed.
• Handle confidential and time-sensitive information with discretion.
• Liaise with internal and external stakeholders on behalf of the CEO.

Requirements

• Proven experience as an Office Manager, Executive Assistant, or in a similar role.
• Strong organizational skills and attention to details.
• Excellent communication and interpersonal skills.
• Ability to multitask, prioritize, and work independently in a fast-paced environment.
• Maintain availability and flexibility with working hours when necessary.
• Demonstrate a proactive, problem-solving mindset with a "think outside the box" approach.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project management tools.
• Fluent in English.