Office Manager (Pilates Studio)

Office Manager Responsibilities

A. Human Resource Management

• Manage staff recruitment, onboarding, and offboarding processes
• Maintain employment contracts, HR records, staff database, and documentation
• Prepare payroll, salary payments, payslips, and CPF submissions
• Track staff benefits, including annual leave, sick leave, and holiday requests
• Prepare HR documents, company letters, and employment references
• Manage staff administration and implement process improvements when required

B. Physical Plant

• Oversee physical plant; responsible for upgrades/maintenance.
• Develop and follow protocol for handling physical plant emergencies.
• Supervise cleaners; review and change cleaning supplier if studio sanitary and cleanliness standards are not met.
• Liaise with CDL for all Air-con extension matters, upgrades/maintenance.
• Sourcing and ordering company needed materials and equipment printing needs.
• Facilitate equipment deliveries and Installation.

C. Bookkeeping / Accounting Duties

• Accounting data entries.
• Tracking AP/AR.
• Filing company documents.
• Liaise with Company Corporate Secretary.
• Liaise with HTS Holdings Ltd and Flex Global
• Liaise with Accountant.
• Liaise with Vendors including banks.
• Assist conducting audits

D. Administrative Duties

• Organizing and booking Director travel arrangements.
• Organizing and booking of Guest Instructors, Educators inbound travel arrangements.
• Visa applications when needed.