Office Manager (Portugal)

Location: Cascais, Portugal (on-site). We are looking for candidates based in Cascais or nearby areas

Salary start: 1000 euros (gross)

REQUIREMENTS:

• Experience in office administration or a similar administrative role

• Understanding of office management procedures and administrative processes

• Upper-Intermediate (B2) level of English and Portuguese, both written and spoken

• Fluent/native Ukrainian language,

• Excellent organizational, planning, and time management skills

• Ability to multitask, prioritize tasks, and work independently in a fast-paced environment

• Strong attention to detail and problem-solving skills

• Excellent communication and interpersonal skills

• Ability to research information, compare options, and find effective solutions

• Proactive approach and a strong sense of responsibility

• Good command of MS Office and other basic office tools

Would be a plus:

• Experience working in an international environment

• Experience coordinating vendors, service providers, and office maintenance

RESPONSIBILITIES:

• Ensure the smooth day-to-day operation of the office and maintain a comfortable, well-organized working environment

• Coordinate office maintenance and arrange necessary repairs

• Manage office supplies, including stationery, groceries, and other essentials

• Monitor stock levels and ensure timely replenishment of office supplies

• Prepare workspaces and coordinate office arrangements for new employees

• Organize and coordinate corporate activities and team events

• Communicate and coordinate with external service providers, suppliers, and contractors

• Handle routine administrative tasks and support general office operations

• Collaborate with the HR team on employee onboarding, internal initiatives, and team activities

• Assist with various administrative tasks from management

WE OFFER:

Competitive compensation

• A comfortable and welcoming office in Cascais

• A friendly and supportive team in an international company

• A positive working atmosphere where your ideas and initiatives are valued

• Opportunities to develop your skills and grow professionally

• The freedom to take initiative and make a real impact on the office environment

• Corporate events, team activities, and opportunities to connect with colleagues

• A stable, long-term opportunity within a growing company

• Supportive management and an open company culture

• Work schedule Monday to Friday, 9:00 AM – 6:00 PM