Office Manager

We are looking for an Office Manager to make Rivercell run smoothly day to day as grow the team.

You will be the go-to person for everything that keeps the company and its people working well: our office, our team moments and our HR processes. You will also be a driving force in shaping our company culture and making sure it carries through every stage of our growth, from each new joiner's first day to our team rituals.

You will work hand-in-hand with our COO, own your scope end to end, and set up the processes and tools a fast-growing team needs.

Office management

• Run our office day to day: facilities, suppliers, maintenance, IT equipment and access

• Manage purchasing and ordering of office and lab supplies, in coordination with the lab team for their specific needs

• Track the related spend and keep order and invoice flows clean for our FP&A Manager

• Help complete our installation in our new premises and adapt the space as the team grows

Culture, Events & company life

• Organise our team offsites, seminars and company events

• Help define our culture and values, and make sure they carry through the company at every stage of our growth

• Handle the logistics of our board meetings and investor visits: scheduling, venues, travel and on-site organisation

HR support

• Run onboarding and offboarding: paperwork, equipment, access, welcome and induction

• Manage absence and leave tracking, and prepare the monthly payroll inputs with our external payroll provider

• Maintain employee records and our HR tools

• Support hiring logistics: interview scheduling and candidate experience

Management support

• Manage our management on-site agenda: meetings, visitors, room bookings and logistics

• Organise business travels and prepare the practical side of key meetings

• Opportunity to work on a cutting-edge project in the field of biotech

• Opportunity to join an ambitious team and impactful startup among the first employees

• Competitive salary and equity package

• Exciting opportunities for personal and professional growth within the team

• You have 2 to 5 years of experience in office management, HR operations, executive assistance or general operations, ideally in a startup or a fast-growing company

• You are highly organised, reliable and detail-oriented, and are able to handle several topics at once

• You are proactive: you spot what needs fixing and fix it without being asked

• You are at ease with people at every level, from new joiners to board members and investors, and you handle confidential information with discretion

• You are comfortable with digital tools and like to automate and simplify processes

• You have excellent communication skills and are fluent in French and English

• Previous exposure to a scientific or lab environment is a plus

Throughout the recruiting process, you will meet 4 to 6 team members of Rivercell.

1. Introductory call (up to 30mn, videocall)

2. Technical interview (up to 90mn)

3. Performance interview (up to 90mn, in person)

4. Culture interview (up to 60mn, in person)