Office Manager

The Office Manager is responsible for administrative functions across the region. Primary responsibilities include oversight of Port Arthur and Beaumont, TX locations. This role will be the key personnel responsible for the management, organization, and communication of administrative functions.

Essential Responsibilities:

• Responsible for general administrative functions of operations.
• Review and approve accounts payable.
• Maintain vessel schedules and circulate to internal stakeholders on a weekly basis.
• Manage and maintain “ship files” and vessel paperwork. Work with Superintendents and General Managers to ensure accuracy of paperwork. Submit to appropriate internal counterparties for review and approval.
• Work closely with Operations Labor Managers and General Managers to create and codify sensitive military information and billing documents.
• Experience with Enterprise Resource Planning (ERP) systems, and must become proficient with SSA’s IFS platform.
• Organize office files and inventory to ensure streamlined processes and documentation.
• Serve as a go-to for general office inquiries.
• Manage inventory to ensure there is a sufficient supply in office inventory; this would include ordering supplies and maintaining an organized supply area.
• Assist in implementing internal written processes and procedures.
• Answer and direct phone calls to appropriate personnel in a courteous manner.
• Maintain office records, and where possible, move towards digital records management.
• Plan and coordinate office functions such as lunches and other as-needed support.
• Maintain company values, rules, policies, and procedures are met to fulfill the company mission, as well as maintain productive relationships with customers and vendors.
• Responsible for special tasks requested by management and/or supervisor.
• Other duties as assigned.