Office Manager [Up to $5,000 per month |West Region]

Office Manager [Up to $5,000 per month |West Region]

Job Details

• Contract Duration: 1-Year Contract

• Salary: $4,000 – $5,000 per month

• Nearest MRT Station: Tengah MRT Station

• Career Opportunity: Subject to satisfactory performance and organisational requirements, the successful candidate may be considered for conversion to a permanent position.

We are looking for an experienced Office Manager to support the smooth running of a project-based office environment. This is a hands-on role covering office management, facilities coordination, workplace operations, vendor management, procurement and administrative support.

Around 70% of the role will focus on office and workplace management, including office setup and relocation activities. The remaining scope will involve project coordination and general administrative support.

Key Responsibilities

Office & Facilities Management

• Coordinate office relocation and setup activities, including renovation, fit-out, move-in and operational readiness.

• Manage day-to-day office and facilities matters to maintain a safe, functional and well-organised workplace.

• Coordinate maintenance, repairs and improvement works with vendors and relevant stakeholders.

• Support workplace safety, fire safety and business continuity requirements.

• Handle leasing-related administration and liaise with landlords where required.

• Oversee pantry, parking and other general workplace arrangements.

• Work with IT and relevant teams to ensure workplace systems and equipment are properly set up and maintained.

Workplace Operations

• Coordinate workstation setup, access cards, visitor arrangements and meeting room or resource booking systems.

• Support reception and hosted visits to ensure smooth onsite arrangements.

• Review and improve office processes and workflows where needed.

• Coordinate operational responses during facilities or workplace system disruptions.

Vendor, Procurement & Contract Management

• Coordinate contracts relating to office facilities, workplace services and systems.

• Manage day-to-day relationships with service providers such as cleaning, security, maintenance, IT and utilities vendors.

• Monitor vendor performance, service standards and contract requirements.

• Support vendor sourcing, procurement and onboarding activities.

• Manage office assets and supplies, including delivery, inventory, maintenance, issuance and returns.

• Maintain accurate records for contracts, assets, access arrangements and standard operating procedures.

• Track office expenditure against budget and support cost planning and reporting.

Administrative & Team Support

• Provide administrative and coordination support to the team and management.

• Assist with calendars, meetings, reports, presentations and project-related documentation.

• Coordinate staff onboarding, workspace setup and offboarding arrangements.

• Support meetings, office events and hosted visits, including logistics, vendor coordination and onsite arrangements.

Requirements / Preferred Qualifications

• Degree in Business Administration, Office Management, Facilities Management, Project Management or a related discipline.

• Relevant experience in office management, workplace operations, facilities coordination, administration or project support.

• Experience handling office relocation/setup, vendors, contracts, procurement or budget tracking would be advantageous.

• Able to work independently and manage multiple operational priorities.

• Good coordination and stakeholder management skills, with confidence liaising with vendors and internal teams.

• Proficient in Microsoft Word, Excel, PowerPoint and Outlook.

• Comfortable using digital tools, including AI-enabled productivity tools, for documentation, reporting, coordination and workflow improvement.

• Organised, practical and attentive to detail, with the ability to resolve day-to-day workplace matters efficiently.
  

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  SABZ | JO-2608-29146

  BGC Group Pte Ltd- Outsourcing Division

  EA Licence No. 05C3053

  Successful applicants will be employed by BGC Group and assigned to our client’s project under a contract arrangement.