Office Manager

You will manage the daily operations of the Baku office, ensuring a safe, organized, and efficient working environment. You'll coordinate procurement of stationery, supplies, and pantry items, and oversee the office cleaning service and vendor relationships. You'll manage office access, visitor registration, and parking allocation, while coordinating maintenance requests with the landlord and service providers. You'll also support logistics for meetings and events, maintain inventory, and help set up workspaces for new employees.

Responsibilities

• Manage the daily operations of the Baku office and ensure a safe, organized, and efficient working environment
• Coordinate office procurement, including stationery, office supplies, pantry items, and other operational purchases
• Oversee the office cleaning service, monitor service quality, and coordinate with the cleaning vendor
• Manage office access, including visitor registration, access cards, and coordination with building management
• Administer parking allocation and maintain the office parking schedule
• Coordinate office maintenance requests, including electricity, utilities, repairs, and facility-related issues with the landlord and service providers
• Maintain relationships with office vendors and suppliers, ensuring timely delivery of services and supplies
• Support office logistics for meetings, internal events, and employee activities
• Maintain office inventory and ensure workplace equipment and common areas are properly organized
• Assist with workplace setup for new employees, including desks, office access, and welcome materials

Requirements

• Bachelor's degree in Business Administration, Management, Hospitality, or a related field is preferred
• 2+ years of experience in office administration, facilities management, or office operations
• Strong organizational and multitasking skills
• Experience working with vendors and service providers
• Excellent communication and problem-solving skills
• High level of responsibility, attention to detail, and customer service orientation