Office Manger/Director Of Enrollment
The Office Manager/Director of Enrollment emphasizes the promotion of the school, facilitates all aspects of the enrollment and admissions process and actively ensures smooth school operations at all times. S/he maintains a high level of confidentiality, exhibits a positive attitude and high level of organization, and has the ability to work independently as well as collaboratively with faculty and staff members.
? Office Manager:
? Daily Staff Substitutions beginning at 5:45am: check for text/phone/email messages from staff needing/arranging for substitutes. Note those people already called, aide the staff member if needed.
? Daily Security: ensuring the Front Office is manned at all times to interface with parents and assure a secure environment at all times. Process visitors until the Receptionist arrives, and any time in their absence.
? Process daily folders from all classrooms, distributing all information appropriately.
? Check daily emails from parents regarding students absentees, early departures, late arrivals, bus changes, health issues etc. Forward to appropriate teachers and staff.
? Assist parents with lunch orders, either ordering or hand delivery.
? Answer any parent questions either directly or forwarding to appropriate party.
? Manage student files: responding to requests for records (approximately 100 outgoing each year, and processing incoming, approximately 100 each year).
? Maintaining student records, assuring required documents are in place during each students’ attendance, with help from the Receptionist.
? Assist with developing the Office Calendar each summer.
? Ordering and distributing supplies requested by teachers, and documenting all orders, and distributing all purchases to the appropriate staff member. Receipts to the Business Manager.
? Preparing class lists for distribution once provided by the Principal.
? Sending out a summer mailing to all families with detailed information regarding the upcoming school year, our Orientation, Bus Information, and School Supply Lists.
? Coordinating and proofing the yearly updated School Supply list with teachers and the PTG, who supplies it to our School Supply Company.
? Updating the Sub List yearly, calling each person to update his/her information. Responsible for forwarding accurate information to all staff.
? Publish monthly menus for students and preschool. Include it monthly with the Friday Flash.
? Maintaining MAT/CPR training to help in the event of emergencies.
? Maintain Petty Cash Account in coordination with the Business Office.
? Act as School Counselor for 8th grade students applying to Public School Academies.
? Act as Administrator in the absence of the Principal and Assistant Principal.
? Director of Enrollment:
? Work closely with IT personnel to update and perfect online enrollment process.
? Arrange Open House: including announcements to churches for their bulletins, work with Marketing Department to advertise Open House and Enrollment.
? Input and Track Enrollment in Access Database Manager. Make phone calls offering spots and informing status of prospective students on waitlists. Continue all Spring and Summer as openings arise.
? Coordinate closely with the School Principal regarding numbers, class sizes, number of classes etc.
? Offer and give tours to all interested parties (approximately 50-75 per year).
? Secure all necessary information from families in order to input into Database and send out enrollment packets to all families, returning and new.
? Work closely with Discovery Department regarding number of new students requiring their program.
? Bachelor’s Degree in Business Administration or a related field
? Strong organizational skills
? Service oriented approach
? Effective communication skills
? Experience with Google Suite and Microsoft Office 360
? Excellent data entry and word processing skills
· Experience working in a busy school environment