Office & Operations Coordinator (Birmingham)
NewBe an early applicantPay Rate: $15.00 an hour
Benefits: Weekly Pay, Consistent M-F Daytime Schedule
Ready to step into a professional leadership role where you run the day-to-day environment of a growing office? Helping Hearts Senior Care is immediately hiring an Office & Operations Coordinator to oversee the administrative, compliance, and daily operations of our Birmingham branch.
If you are a highly organized professional with experience in office management, healthcare administration, or facility operations, this is your opportunity to lead a local hub with a supportive executive team backing you up.
Why Join Helping Hearts?
Weekly Pay: Reliable direct deposit every single week.
Stable Schedule: Monday through Friday, standard business hours (no chaotic shift work).
Operational Leadership: Take ownership of a physical office branch and ensure its daily success.
What You Will Do (Daily Operations & Management):
Oversee Daily Branch Operations: Manage the physical office environment, greet visitors, handle incoming correspondence, and maintain a highly organized, professional workplace.
Ensure State & Internal Compliance: Audit client and agency records regularly to ensure full adherence to Alabama Medicaid Waiver regulations and company policies.
Lead the Local Office Environment: Serve as the central communication hub for the Tuscaloosa branch, ensuring the administrative workflow between departments runs seamlessly.
Reporting & Documentation: Manage local office expenses, inventory, and operational reports for the executive leadership team.
Problem-Solving & Logistics: Act as the primary point of contact for resolving daily operational issues, tech troubleshooting requests, and facility needs.
What We Are Looking For:
Experience: Minimum of 1–2 years in office management, healthcare administration, or an operations coordination role.
Skills: Proficient with computers (Microsoft Office, Google Workspace, and digital record systems) and highly detail-oriented.
Leadership Traits: A natural problem-solver who can run an office independently, stay calm under pressure, and multitask effectively.
Education: High school diploma required; college coursework or administrative certifications are a plus.
Ready to lead our Birmingham branch? Apply today for a fast phone screening!