Office & Operations Coordinator

Company Overview

An international company specializing in industrial power transmission solutions is establishing its first operation in Mexico as part of its expansion into Latin America.

Based in Querétaro, this new operation will support a growing network of distributors and customers across the region. This is a unique opportunity to join the company at an exciting stage and play a key role in building the local operation from the ground up.

Position Summary

We are looking for a highly organized, proactive and bilingual professional to support the launch and day-to-day operation of our new office in Querétaro.

This position will work closely with an expatriate engineer and will be responsible for coordinating the administrative, operational and logistical activities required to establish and manage the local business. The ideal candidate enjoys wearing multiple hats, is comfortable working in a startup environment, and is capable of finding solutions independently.

Main Responsibilities

• Support the setup of the new office, including coordination with suppliers and service providers.
• Coordinate day-to-day office administration and ensure smooth business operations.
• Manage relationships with banks, government authorities, accountants and external service providers.
• Support legal, tax and administrative compliance together with external advisors.
• Coordinate warehouse operations, inventory control and office supplies.
• Support import, export and logistics activities when required.
• Assist with purchase orders, invoices, payments and administrative documentation.
• Serve as the main local point of contact between the Mexico operation and global teams.
• Help build internal processes and documentation as the business grows.
• Support future hiring activities and onboarding of new employees.
• Contribute to creating a positive working environment aligned with the company's people-first culture.

Requirements

• Bachelor's degree in Business Administration, International Business, Industrial Engineering or a related field.
• Advanced English, both written and spoken. Daily communication with international teams will be required.
• 5+ years of experience in administrative and operational roles.
• Experience working in multinational companies.
• Experience participating in the startup of a new operation, subsidiary or business unit is highly desirable.
• Knowledge of basic legal, tax and labor processes in Mexico.
• Experience coordinating office administration, vendors, inventory and general operations.
• Strong communication and interpersonal skills.
• Highly organized, proactive and self-driven.
• Able to work independently with minimal supervision.
• High level of integrity and commitment.
• Stable career path and interest in a long-term opportunity.