Office Receptionist (m/f/d) – 12 Months Fixed-Term

What you'll do:

• Be the first point of contact for the office, greeting employees, visitors, and guests with a warm, professional welcome
• Manage the front desk: answer calls, handle incoming/outgoing mail and deliveries, and direct inquiries to the right person or team
• Support the Facility Manager with day-to-day office operations, from vendor and contractor check-ins to tracking maintenance requests and following up on open items
• Coordinate meeting room bookings and set-up, ensuring spaces are ready and well-presented for internal and external meetings
• Manage visitor access, badges, and sign-in processes, keeping security and compliance records up to date
• Monitor and replenish pantry and office supplies, flagging stock needs to the Facility Manager and helping maintain supplier relationships
• Assist with organizing health & safety documentation, drills, and compliance checklists under the Facility Manager’s guidance
• Provide administrative support for renovation or office improvement projects, such as scheduling, notifying staff, and tracking action items
• Help uphold hygiene, organization, and presentation standards across all shared spaces, partnering with the cleaning team when needed

Who we're looking for:

• Experienced in a receptionist, front desk, or office coordination role, ideally in a fast-paced, international environment
• Organized, reliable, and detail-oriented, so nothing falls through the cracks
• Friendly and professional, and enjoy being the face of the office for employees and guests alike
• A clear, confident communicator in person and over phone/email
• Comfortable juggling multiple small tasks at once, and aware of when to escalate something to the Facility Manager
• Proactive: if you spot an issue, you flag it or fix it rather than waiting to be asked
• Familiar with basic health & safety or office compliance practices, or eager to learn
• Fluent in German and English, and happy working with a diverse, multicultural team

What we offer:

• A professional environment where you will have the opportunity of running the front-of-house operations of an international workplace.
• 25 vacations days per year, with 1 extra day per year worked (until a limit of 30 days per year).
• Being part of a mature scale-up that helps people sleep better.
• Access to Nilo (mental health platform)
• Pet-friendly office