What are we looking for?

Experience

• Experience in office service and leadership team support

• Experience in managing/supervising 3rd party service providers

• Experience in arranging travel & mice

• Great communication skills

• Fluent Russian and English

Skills and capabilities

Customer focus

Managing complexity/quality of decisions

Standing alone / Being resilient

Digital/tech savvy

What will be your key responsibilities?

• Manage all administrative operations of the Almaty office, ensuring smooth day-to-day office functionality

• Oversee office facilities and office services, including workspace readiness and overall office environment

• Manage and supervise outsourced service providers (e.g. cleaning, reception, corporate driver), ensuring service quality and operational continuity

• Create and manage Purchase Orders (POs) in accordance with internal governance and approval processes

• Provide administrative and operational support to the Management Team, including coordination of meetings, travel and visa arrangements, and expense reporting

ensuring compliance with Mars policies and governance requirements

Collaborate closely with Finance, P&O, IT, Commercial and other internal stakeholders to ensure aligned office operations

• Drive continuous improvement of administrative processes and office efficiency

Skills:

Numerical Skills, Office Systems, Planning and Organizing, Policy and Procedures, Verbal Communication