Office Support Specialist II

The Department of Developmental Services (DDS) is seeking candidates for an Office Support Specialist II (OSS II) position at Hogan Regional Center. The selected candidate for this position will be responsible for the administrative and clerical duties in the Area Office. The Office Support Specialist will provide general office and clerical support to the Area Director, Assistant Area Director and the Service Coordinator Supervisors. The selected candidate for this position will have the ability to exercise sound judgment and discretion in handling confidential information. They will be required to demonstrate a strong degree of decision making, and knowledge of the department.

• Assist the NE Regional Director with daily operational issues such as scheduling meetings, keeping the Regional Director’s

appointment book, documentation preparation, taking messages, opening, categorizing and distributing mail creating and maintaining confidential files.

• Assist the HRC Facility Director with daily operational issues such as scheduling meetings, document preparation, taking

messages, maintaining confidential files, organizing meeting minutes/notes, utilizing meditech information management system to enter data and prepare reports (i.e. daily census, admissions, discharges, deaths).

• Prepare all HRC Emergency Stabilization Unit quarterly billing statements

• Prepare end of year reports including HRC census, HRC Unit Reports, NE Regional Reports as directed.

• Prepare HRC daily census information and communicate that information to in-house providers to meet the care needs of HRC residents.

• Prepare agendas and transcribe notes/minutes for the following\: HRC Neurology Clinic, HRC Residential Team Meetings, HRC Trustees, HRC Safety Committee, HRC Advisory Team, HRC Human Rights Committee, NE Region Leadership Team, all other NE Region meetings as directed

• Set up agenda and complete monthly mailings for provider meetings and NE Regional Board meetings.

• Provide support for other NE Regional staff as needed.

• Provide oversight of all NE Region and HRC office equipment contracts, supplies and maintenance.

• Prepare HRC On-call schedule for after-hours Operations Team and Medical and Nursing Teams; forward on-call phone to assigned on-call personnel.

• Maintain HRC Medical Team Schedule

• Maintain file of Ceris #’s for client funds

• Cover Mail Room when necessary

• All other duties as assigned

Schedule Information\:

Full-time 37.5 Hours

Monday – Friday\: 8\:00 a.m. – 4\:30 p.m.

Days Off\: Saturday/Sunday

About the Department of Developmental Services\:

The mission of the Department of Developmental Services (DDS) is to create innovative and genuine opportunities for individuals with intellectual and developmental disabilities including Autism Spectrum Disorder to participate fully and contribute meaningfully to their communities as valued members. DDS serves over 43,000 vulnerable individuals throughout their lifetimes, providing a spectrum of day, employment, and residential supports. The agency directly oversees and manages $3 billion in public funds ($2.7B+ operating budget) and approximately 5,500 staff, the largest state employee workforce of any agency in the Massachusetts executive branch of government.

For more information about our agency and programs visit\: www.mass.gov/dds

Pre-Hire Process\:

Education and license/certification information provided by the selected candidate(s) is subject to the Massachusetts Public Record Law and may be published on the Commonwealth's website.

• Education, licensure, and certifications will be verified in accordance with the Human Resources Division's Hiring Guidelines.

Recommended candidates must successfully complete pre-employment screening which includes\:

• Disabled Persons Protection Commission (DPPC) Abuse Registry Search\: https\://www.mass.gov/info-details/dppc-abuser-registry
• Criminal background check (CORI) by regulations set forth by the Executive Office of Health and Human Services. http\://www.mass.gov/hhs/cori
• National Background Checks, Chapter 234 of the Acts of 2014, conduct fingerprint-based check. https\://www.mass.gov/lists/dds-fingerprint-background-checks

ADA Reasonable Accommodation\:

If you require a reasonable accommodation with the application/interview process, please contact us at\: EOHHS Candidate ADA Requests.

For technical help with MassCareers, including logging into your profile and/or resetting your password, please call the Employee Service Center at 617-979-8500 for assistance.

For questions regarding this requisition, please contact the Executive Office of Health and Human Services Human Resources at 1-800-510-4122 Ext. #4.