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Collectiveresidential

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Offshore Virtual Executive Assistant to the CEO

Open 43d

Applications must be submitted in English to be considered for the role.

Location: Offshore (Remote) – Must work EST hours (ideally located in EST time zone)

Reports to: Chief Executive Officer

About the company

Collective Residential is leading a new era in property management through technology, innovation, and growth. With an expanding portfolio and multiple companies under the CEO’s leadership, this is an exciting time to join our team. We are looking for a highly skilled, proactive, and reliable Virtual Executive Assistant to support our CEO in a dynamic and fast-paced environment.

The Virtual Executive Assistant will serve as a critical right-hand to the CEO, managing schedules, coordinating travel, and supporting day-to-day priorities across multiple companies. This role requires exceptional organizational skills, the ability to handle ambiguity, and the flexibility to respond to urgent needs outside of standard hours when travel or other high-priority matters arise.

Key Responsibilities

  • Manage complex scheduling, including internal and external meetings, calls, and events across multiple time zones.
  • Coordinate travel arrangements (domestic and international), including flights, accommodations, and ground transportation.
  • Support event planning for leadership meetings, board sessions, and special projects.
  • Anticipate the CEO’s needs and proactively resolve issues before they arise.
  • Provide day-to-day administrative support, including email management, document preparation, and follow-ups.
  • Maintain strict confidentiality while managing sensitive company and personal information.
  • Serve as a point of contact between the CEO and internal/external stakeholders.
  • Adapt seamlessly between multiple companies and business priorities, handling shifting demands with professionalism.
  • Be available during evenings or weekends when urgent CEO support is required.
  • Utilize technology and AI tools to improve efficiency and streamline workflows.

Requirements

  • 10+ years of experience as an Executive Assistant, supporting C-level executives in a fast-paced environment.
  • Fluent in English, with excellent written and verbal communication skills and a very neutral accent.
  • Proven ability to manage complex schedules, travel, and events with precision.
  • Highly proactive and detail-oriented, with strong organizational and problem-solving skills.
  • Tech-savvy and comfortable adopting new systems, tools, and AI solutions to increase productivity.
  • Strong discretion and judgment when handling sensitive information.
  • Ability to work EST hours consistently, with flexibility for urgent needs outside of standard business hours.
  • Comfort working across multiple companies and priorities, with the ability to navigate ambiguity and change.

Benefits

  • Hourly Rate: $12-$18/hour based on experience ($2,400-$3,000/month).
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What this application asks

workable

First name, Last name, Email, Headline, Phone, Address, Address Line 2, City, State, Photo, Education, Experience, Summary, Resume, Cover letter

  • Could you share a bit about your experience working as an Executive Assistant to C-level executives? How many years have you been in this type of role, and what environments have you worked in? written answer
  • Do you have 10+ years of experience as an executive assistant? yes / no
  • Can you describe a time when you managed a complex executive schedule? What tools or strategies did you use to keep everything organized? written answer
  • Are you comfortable working in a fast paced environment? yes / no
  • What has been your experience with coordinating travel for executives? Could you provide an example of a particularly challenging itinerary you managed? written answer
  • Do you speak fluent English? yes / no
  • Have you supported event planning for executive or leadership meetings? Please tell us about the types of events you've helped organize and your role in the process. written answer
  • Are you available to work EST hours and available evenings/weekends as needed? yes / no
  • What is your proficiency level in English? choose one
  • Are you currently based outside of the US? (Please note this role is strictly being hired offshore) yes / no
  • Have you previously worked for companies based in North America? yes / no
  • Executive support roles can vary widely in scope. Describe the range of responsibilities you handled in your most recent role. What aspects were the most challenging, and what did you enjoy the most? Why? written answer
  • Share an example of a high-pressure or sensitive situation you handled for a C-level executive. How did you manage communication, confidentiality, and execution under pressure? written answer
  • Describe a time you anticipated a problem before your executive was aware of it. What signals did you notice, what actions did you take, and what was the outcome? written answer