OIS - Facilities Coordinator 設施管理專員 (stationed in Nangang District)

Job Summary
This role will assist the Facilities Manager/ Assistant Facilities Manager with operational activities in maintenance and operations, vendor oversight, equipment & supplies, occupancy services with seating arrangement.

Job Description

• Assist to prepare materials and documentations which are needed during the daily operation
• Arrange and oversee for regular maintenance of equipment and internal systems
• Check all facilities in office including but not limited to fit-out, ME system, furniture, janitorial etc. and report any discrepancy to facility manager and work out the workaround to close any finding.
• Conduct market research and compare costs and benefits when evaluating new vendors
• Research new services and appliances to facilitate operations
• Keep track of regular and ad-hoc facility operations and expenses
• Manage all incoming Invoices to be processed, ensuring all costs are tracked against the budget
• Ensure compliance with health and safety regulations
• Organizing statutory compliance and records
• On-call service is required for manage facilities emergencies if any
• Ability to manage ad-hoc assignments rapidly
• Performs other related duties as assigned by facility manager
• Office facilities management
• Office seating arrangement and application
• Tracking, analyzing, and recording maintenance progress, solutions, and review directions
• Friendly and effective communication with clients and vendors
• Assisting in the management of other regional offices
• Other ad-hoc support tasks and assignments from supervisors

Experience and Qualifications

• College or above
• Three years of work experience as a Facilities Coordinator or similar role
• Familiarity of Microsoft Office programs (Outlook, Word, Excel, PPT, etc.)
• EHS certification is plus