Onboarding and Payroll Specialist

SUMMARY OF RESPONSIBILITIES:
Collect all necessary on-boarding paperwork specific to state, federal and client guidelines; scan all documents into internal OA system; initiate required background checks; adjudicate background screening results; collect all client required documents; provide appropriate wage notifications; educate new hire on appropriate method of timekeeping utilized along with time line for entry; initiating payment selection and associated administration; pulling timecards from various VMS systems; payroll processing and administration.

DESCRIPTION OF ESSENTIAL DUTIES AND FUNCTIONS (for each duty and function listed indicates % of time to total 100%):

• Facilitate and manage all on-boarding processes & procedures based upon the client requirements for HRC National Account recruitment team. 30%
• Responsible for the processing of all timecards, payroll, work with applicant & client to ensure timecards are submitted and approved in a timely fashion according to the payroll guidelines of the company. – weekly 30%
• Ability to solve practical problems and deal with a variety of changing situations under within a deadline driven environment. 5%
• Ability to manage customer and associate expectations and possess excellent organizational skills with the flexibility to readily adapt to change. 10%
• Work with customers, associates & recruiters to establish timelines, objectives, and standards for on-boarding a new candidate and payroll processing. 10%
• Organize payroll on a weekly basis to ensure that all timecards are processed correctly. 10%
• Other duties and special projects as assigned. 5%

REQUIRED QUALIFICATIONS:

• Two years related personnel experience
• Strong leadership skills
• Must possess strong interpersonal skills
• Ability to work independently as well in a team environment
• Excellent verbal/written skills
• Excellent organizational skills
• Detail-oriented
• Basic accounting knowledge
• Strong computer skills

SUPERVISION EXERCISED/ #OF STAFF:
None

LANGUAGE/COMMUNICATION SKILLS (written & verbal):
Superior written & verbal communication skills required.

COMPUTER/SYSTEM SKILLS REQUIREMENTS:
Proficient in MS office, Office Automation, and Enterprise Resource Program. Excellent Excel skills required.

SKILLS REQUIREMENTS:
Minimum 1 year experience working in a deadline, fast paced environment Proficient in all Microsoft Applications (Word, Excel & Outlook)

CERTIFICATES, LICENSES, REGISTRATION REQUIREMENTS:
N/A

WORK ENVIRONMENT/ PHYSICAL OR MENTAL ABILITIES:
The demands described here are representative of those that must be met by the employee to successfully perform the essential functions of the job with or without a reasonable accommodation.

MENTAL DEMANDS (list below indicates % of time):

• Problem Solving 90%
• Working with interruptions 25%
• Analytical Skills 50%
• Creativity 25%
• Organization 75%
• Communications – Verbal and Written 90%

PHYSICAL DEMANDS (list below indicates % of time):

• Stand: 10%
• Sit: 80%
• Squat: 1%
• Walk: 10%
• Bend:
• Repetitive 2%
• Motion:
• 10%
• Climb: 0%
• Twist: 0%
• Operate Equipment: 0%
• Air and other public transportation Business Travel: 0%
• Driving: 0%
• Lifting (lbs): 5lbs
• Percentage of time Low Lifting: 2%
• Percentage of time High Lifting: 0%
• Carrying (lbs):
• Percentage of time Carrying: 0%
• Percentage of time Carrying: 0%