Onboarding Specialist

SUMMARY: Responsible for coordinating and administering the onboarding process for newly hired and transferring Team Members to ensure a seamless, compliant, and engaging onboarding experience. Coordinates all pre-employment and post-employment requirements, including licensing, appointments, communications, documentation, and onboarding logistics in accordance with organizational and regulatory requirements.

Essential Responsibilities and Duties: (Specific areas of responsibility including, but not limited to)

• Serves as the primary point of contact for candidates and newly hired Team Members throughout the onboarding process.

• Coordinates onboarding activities for all newly hired and transferring Team Members to ensure timely completion of pre-employment and post-employment requirements.

• Schedules, tracks, and communicates required onboarding appointments, including but not limited to Tribal Gaming Agency (TGA) licensing, drug testing, background screening, Human Resources onboarding appointments, and departmental onboarding requirements.

• Professionally communicates with candidates and new Team Members regarding onboarding timelines, required documentation, appointment details, contingencies, and employment requirements.

• Coordinates and monitors completion of onboarding requirements to ensure Team Members are cleared and prepared to begin employment.

• Facilitates onboarding paperwork and ensures completion of required employment documentation, acknowledgements, and organizational forms.

• Collects and inspects proper documentation as required by USCIS for employment verification through the E-Verify system.

• Creates and maintains Team Member files within the electronic file system and ensures onboarding documentation is complete and compliant.

• Coordinates new hire orientation logistics, including scheduling, preparation of onboarding materials, and communication with departments.

• Works collaboratively with hiring departments, managers, and external agencies to coordinate onboarding activities and maintain staffing timelines.

• Performs data entry and maintains accurate records in Human Resources Information Systems and onboarding tracking logs.

• Maintains onboarding reports, tracking logs, and compliance documentation for monthly reporting and auditing purposes.

• Answers routine inquiries regarding onboarding processes, employment requirements, and general Human Resources information for both internal and external Guests.

• Performs clerical functions and composes communications including emails, letters, memos, reports, onboarding instructions, and informational materials.

• Provides excellent guest service to external and internal Guests.

• Performs drug and alcohol tests for pre-employment requirements and other tests as assigned.

• Provides support and coverage for other functional areas of Human Resources as needed.

• Performs other duties as assigned.