Onboarding Specialist

ONBOARDING SPECIALIST

Position Summary

Under the direction of the Director of Human Resources and the Talent Acquisition Manager, the Onboarding Specialist will manage the administrative pre-employment, onboarding and apparel process for all new hires for our growing Allied office locations.

Job Responsibilities include but are not limited to:

• Administrative point of contact for offer letters, pre-employment testing, new hire paperwork, and new hire orientation.
• Support the Talent Acquisition Lead in the overall hiring process including providing feedback for areas of improvement and streamlining.
• Provide technical support for candidates with the ADP Recruitment portal, ensuring ease of access for accepting job offers and consenting to background check/drug screenings.
• Coordinate all departments involved in onboarding to ensure a Best-in-Class orientation/day 1 experience. This includes but is not limited to: Human Resources/Training & Development, Payroll, Safety, IT and Corporate Services.
• Prepare New Hire packages for all new hires and ensure that they are shipped to the respective office and received timely.
• Maintain Inventory and place ad hoc orders for New Hire merchandise and apparel.
• Troubleshoot training issues to ensure that all safety and compliance training is completed prior to completion of orientation.
• Sign off on new hire onboarding and training at the end of day 1 – communicate completion with Superintendent, Manager, HR, Payroll and Safety.
• Ensure positive applicant experience throughout the hiring process.
• Provide timely ongoing communication with hiring manager on applicant status changes throughout the hiring and onboarding process.
• Hire candidate in ADP and maintain all employee records in Employee Documents
• Develop partnerships with key internal/external stakeholders, involved in the hiring process.
• Be responsible for data entry into the Application tracking system in ADP and the maintenance of records.
• Update the job requisition list for the Executive Team on a weekly basis.
• Other duties as assigned.

Knowledge:

• Bachelor’s Degree in Human Resources, Business Administration, or related field; or an equivalent combination of education and experience

Work Experience:

• Minimum of 3 years Human Resources experience with specific expertise in recruitment or onboarding experience.

Skills and Competencies:

• Excellent written, verbal and presentation skills
• Detail oriented with excellent organization skills
• Proficient in working with Microsoft Office Products
• Familiarity with industry best practices and standards
• Ability to translate complex problems and concepts in training
• Tactful, diplomatic, confidential and the highest level of integrity.
• Strong leadership with demonstrated skills and ability to coach and develop others.
• Demonstrate the ability to operate effectively in an independent manner, using independent judgment and an understanding of strategic and tactical business needs.

Physical Requirements

• 100% Office Setting, including sitting, some bending, walking and viewing