Onsite Administrative Assistant (Cape Royale)
Description
Role: Onsite Administrative Assistant
Location: Coldspring, TX
Community: Cape Royale
Pay Range: $18.00 - $20.00 per hour (depending on education and experience)
Job Type: Full Time
Company Summary
RealManage Elevated Onsite is a division of RealManage, a company that specializes in the management of community associations with onsite staff. Our mission is to provide the best possible lifestyle HOA management services to our partner communities by encompassing the Best People, Best Technology, and Best Service reputation of RealManage and its CiraConnect division. The RealManage Elevated Onsite professional staff has decades of experience managing age-restricted communities, luxury high-rise condominiums, co-ops, urban mixed-use, and large-scale single-family developments with complex amenities. Our focus is on customer service and lifestyle for the residents and the boards we serve- ensuring that the community receives the finest management in the industry.
RealManage Elevated Onsite is a values-based company with the following values as our guiding principles:
- Integrity: we always do the right thing.
- Respect: for our customers, employees and company; mutual respect is the cornerstone for every RealManage relationship.
- Selflessness: more than teamwork; we are part of something special and much larger than any of us.
- Personal Relationships: we are a professional services company; people do business with people they like.
- Always Improving: never satisfied, always learning, and always growing; one is either getting worse or getting better...never staying the same. At RealManage, we are always getting better.
Join RealManage Elevated Onsite fast-growing team where energy, teamwork, innovation, and contribution are highly valued.
Each branch proudly serves a diverse mix of single-family, townhome, and condominium communities. These community associations are of all sizes, from small communities to large, master-planned communities.
RealManage has earned the prestigious Certified™ recognition from Great Place to Work®, a global authority on workplace culture, employee experience, and leadership excellence. This accolade is a testament to the positive feedback from our employees about their RealManage experience.
Community Summary
Cape Royale is a deed-restricted lakefront community situated approximately five miles from Coldspring in San Jacinto County, Texas. Houston is approximately 65 miles south and is the 5th largest metropolitan center in the United States.
Coldspring is the county seat of San Jacinto County, named for the San Jacinto River which crosses it and in honor of the battle for Texas independence.
Cape Royale sits on the southwest shore of beautiful Lake Livingston. This lake is a reservoir located in the East Texas Piney Woods. Lake Livingston was built and is owned and operated by the Trinity River Authority of Texas under contract with the City of Houston for water-supply purposes.
Responsibilities
- Handling day-to-day tasks and communication in a fast-paced environment
- Assisting owners with questions regarding policies and procedures
- Assisting owners with HOA related issues and communicate to CAM when appropriate
- Opening all mail and packages and distribute appropriately
- At the direction of the CAM, electronically filing all invoices and send to CAM for processing.
- Invoicing property entities for water usage and confirm payment
- Invoicing property entities for employee vehicle passes and confirm payment
- Keeping all contact lists up to date
- Keeping all Homeowner packets up to date
- Using Google Drive, Microsoft Word, Excel, Outlook
- Keeping Security Binders up to date
- Keeping all owner files up to date
- Keeping owner portal up to date with monthly and annual documents
- Acting as an owner liaison between owners/guests and vendors, as needed
- Processing and making bank deposits twice weekly
- Keeping file and record retention system up to date
- Preparing for and attending quarterly HOA Board meetings following set procedures
- Preparing for and attending Annual Owners Meeting and Reception following set procedures
- Preparing meeting minutes for all Board of Director and Annual Meetings
- Assisting in preparing, proofing and sending communications out to owners and others
- Preparing and managing ordering for annual vehicle passes and annual meeting materials
- Assisting CAM with projects and meetings as requested
- Attending miscellaneous meetings when requested by CAM or Board of Directors
- Plus, other work-related tasks as needed
Disclaimer
This description is not intended to be an exhaustive list of duties. Responsibilities may evolve based on Board direction and community needs. Reasonable accommodations may be made to enable qualified individuals to perform the essential functions of this position.