Operation Assistant II (Procurement and Materials Management Department – Store)

Department/ Cluster\: Procurement & Materials Management Department (Store at United Christian Hospital / Kwai Chung Offsite Store), Kowloon East Cluster
Pay\: HK$20,159 to HK$24,503 per month
Up to 5% of total basic salary as end-of-contract gratuity may be offered to contract staff upon completion of the contract subject to satisfactory performance.


Key Responsibilities\:
1. Coordinate daily operation and prepare relevant report and inventory record
2. Handle store related matters such as stock refill, inspections, picking and packing of goods in bulk store, ledger updating, balance of stock monitoring, etc.
3. Supervise and monitor the performance of junior store colleagues in performing stock replenishment.
4. Perform inventory management and store-keeping duties including expiry date checking and surprise inspection etc.
5. Coordinate the delivery of received goods, furniture and equipment to wards/units.
6. Goods receiving.
7. Assist in handling quality discrepancies of goods and product complaint, product recall and materials management related activities.
8. Assist in monitoring of the smooth implementation of the Occupational Safety and Health System in the Department.
9. Assist in maintaining good housekeeping works, store safety and security.
10. Provide office management when required, such as prepare and draft documents, data input, general store administration, statics and reports, keep stock record and ensure proper logging of statistical reports, etc.
11. Handle enquiries from other departments and liaise with users and service providers in day-to-day provision of services.
12. To assist in buyer duties, including but not limited to sourcing, conducting market and price research, liaison with suppliers and users departments and follow up deliveries.
13. To assist in generating reports and provide clerical support to his/her supervisors for analysis to meet day-to-day operational need
14. Other duties and/or projects as relevant to the procurement department and subject to posting to offices or stores in the department.
15. Perform any other duties as assigned by supervisors.


Entry Requirements\:
1. Completed F.5/ S.5 with\:
(a) 5 subjects passed in HKCEE including English Language (Syllabus B) and Chinese Language,
or equivalent; OR
(b) 5 subjects in HKDSE attaining the level specified below\:
i. Level 2 in English Language and Chinese Language, and
ii. Level 2 in New Senior Secondary subjects/ “Attained” in Applied Learning subjects
(subject to a maximum of 2 subjects under this category)/ Grade E in Other Language
subjects, or equivalent
AND relevant experience / license; OR
2. Able to read and write Chinese, speak fluent Cantonese and read, write and speak simple English AND well experienced / relevant license.


Preferred Attributes\:
1. Experienced in store related duties in hospital setting.
2. Experienced in supervision of junior staff.
3. Good interpersonal, organizational and communication skills.
4. Responsible, self-motivated and able to work independently.
5. Knowledge of HA’s corporate systems and processes related to procurement and materials management including but not limited to ERP/ICS/EAM.
6. Good knowledge in computer applications and software such as Excel (V-lookup, Pivot Table), word processing(English and Chinese), PowerPoint, etc.
7. Intermediate level in analytical skill and strategic thinking