Operation Executives

Operations Executive

The Operations Executive supports the end-to-endcoordination and delivery of solar EPC projects. This role ensures that projectactivities, procurement, subcontractor works, customer communication,documentation, and billing are managed accurately and on schedule.

Key Responsibilities

• Coordinate solar EPC projects from project commencement through commissioning, handover, and close-out.
• Maintain project schedules, track milestones, follow up on outstanding actions, and escalate potential delays or operational risks.
• Liaise with customers, subcontractors, suppliers, Licensed Electrical Workers (LEWs), and internal teams to ensure smooth project execution.
• Coordinate subcontractor mobilisation, site works, work-progress updates, and supporting documentation; monitor performance against agreed timelines and quality requirements.
• Support project procurement by obtaining quotations, preparing and raising Purchase Orders, tracking deliveries, and coordinating materials and equipment to project sites.
• Maintain inventory and delivery records, ensuring required equipment is available and delivered in line with project schedules.
• Prepare and process customer billings, including progress claims, invoices, supporting documents, and follow-up on payment-related queries.
• Handle customer enquiries professionally, provide timely updates on project status, and coordinate resolution of operational, technical, delivery, and billing issues.
• Coordinate SP applications, commissioning arrangements, project submissions, and completion documentation to facilitate timely approvals and project handover.
• Maintain complete and accurate project records, including quotations, POs, invoices, delivery orders, progress reports, completion documents, and correspondence.
• Identify workflow gaps and propose practical improvements to strengthen project controls, responsiveness, and operational efficiency.

Qualifications & Experience:

• Diploma or degree in Business Administration, Operations Management, Engineering, Project Management, or a related discipline.
• Preferably 2-3 years of related work experience in the construction, building or solar industry.
• Experience supporting EPC, construction, engineering, electrical, or solar-project operations is preferred.
• Strong coordination, follow-up, communication, and stakeholder-management skills.
• Comfortable managing multiple projects, competing deadlines, procurement activities, and customer-facing matters.
• Proficient in Microsoft Excel, Word, and project.