Operational Administrative

Roles & Responsibilities

Key Responsibilities:

1) Operations Support

• Provide administrative and coordination support daily operation needs
• Assist in scheduling, tracking, and follow‑up of operational tasks and deliverables
• Maintain accurate records of operational data, reports, and documentation
• Support process improvements and ensure compliance with internal procedures

2) Contract Team Support

• Assist in preparing, organizing, and managing contracts, agreements, and related documentation
• Coordinate with Service and Maintenance teams to ensure proper delivery of services as per contract
• Coordinate contract flow including submission, endorsement, approval, and execution
• Track contract status and renewal dates, highlighting key deadlines to relevant stakeholders
• Maintain a centralized contract filing system (physical and/or digital)

3) Sales Administration Support

• Update contract sales and customer records in internal systems
• Prepare basic contract sales and operations summary reports as required

4) Cross‑Team Coordination

• Act as a liaison between Contract, Sales Admin, and Operations teams to ensure smooth communication.
• Follow up on outstanding issues, documents, or requirements across teams.
• Support internal meetings, including preparation of documents and meeting minutes.

5) General Administration

• Perform general administrative duties such as filing, data entry, document control, and correspondence.
• Support audits (internal or external) by organizing relevant documentation.
• Support inventory management of the company Sales and Maintenance stocks.
• Undertake ad‑hoc tasks, like trade show, as assigned by management.

Requirements & Qualifications:

• Exposure to contract administration or operations coordination is an advantage.
• Strong organizational and multitasking skills.
• Good attention to detail and documentation accuracy.
• Effective communication and coordination skills.
• Proficient in Microsoft Office (Word, Excel, Outlook)
• Able to work independently and collaboratively in a small team environment.
• Proactive and responsible with a positive working attitude.
• Able to handle multiple priorities in a fast‑paced SME setting.
• Willing to learn and support across different functions.

Other Information:

• Work Location: Singapore
• Working Hours: Not Applicable (Weekends and Public Holiday Support Need)