Operations & Admin Assistant

We are looking for a proactive and organised Operations & Admin Assistant to join our team on a fully remote basis.

This is a great opportunity for someone who is reliable, detail-oriented and willing to learn. Previous administrative experience is preferred but not essential, as training will be provided to the right person.

You will support the team with day-to-day administration, recruitment coordination and follow-ups, helping to keep candidate and client processes organised and moving forward.

• Arrange candidate pre-screening calls for the Recruitment Coordinator when enquiries come through via email or other channels.
• Arrange interviews, calls and meetings.
• Send confirmations, joining details and reminders.
• Carry out routine candidate and client follow-ups.
• Follow up on candidate emails, including potential opportunity and permission request emails.
• Follow up on CVs sent to clients and other important emails requiring a response.
• Chase availability, interview feedback, documents and other outstanding information.
• Post job advertisements on relevant job boards.
• Prepare and send invoices using agreed placement details.
• Keep administrative records, trackers and task statuses up to date.
• Monitor outstanding tasks and ensure important actions are not missed.
• Report progress and outstanding items to the Operations Manager.
• Escalate anything outside of the agreed process to the Operations Manager.

• Previous administrative experience is preferred but not essential.
• Strong organisational and time-management skills.
• Good attention to detail.
• Strong written and verbal communication skills.
• Reliable, proactive and willing to learn.
• Comfortable working independently in a remote environment.
• Able to manage multiple tasks and follow established processes.
• Comfortable using email, calendars, spreadsheets and online systems.
• Recruitment or office administration experience would be advantageous, but is not required.

• Fully remote position.
• Monday - Friday, working UK hours.
• Salary: $1,000-$1,250 per month, depending on experience.
• Training and support provided.
• Opportunity to develop experience in administration, recruitment coordination and business operations.