Operations Administrative Assistant

The Operations Administrative Assistant is responsible for providing comprehensive support to all Operations leadership, including the executive team. This role will assume a variety of administrative tasks currently performed by Operations management, thereby centralizing these functions and enabling management to dedicate greater attention to their respective departmental priorities and cross-functional initiatives. The Ops Admin Assistant must have excellent attention to detail, great prioritization and time-management skills, and a positive, proactive, and creative mindset.

The shift for this role is Monday - Friday, 9:00am - 5:00pm ET. This role reports to Operations Leadership.

ESSENTIAL JOB RESPONSIBILITIES:

• Scheduling Operations meetings, compiling and distributing agendas, and maintaining and distributing meeting notes and recordings
• Maintaining Operations intranet pages amidst personnel and policy changes
• Updating and maintaining Operations documentation and training materials and distributing the same to all necessary parties
• Drafting weekly Ops update emails for executive team
• Drafting Ops-specific newsletters and Ops contributions to company-wide newsletters
• Tracking management deadlines (annual reviews, budgets, expense reports, etc.)
• Tracking employee training requirements and promotion benchmarks
• Assisting with expense reporting and reconciliations
• Coordinating department-specific events, including travel arrangements, activities/tours reservations, and restaurant reservations
• Arranging meeting rooms, catering, and hotel rooms for quarterly executive team meetings
• Assisting with monthly and quarterly reporting
• Maintaining distribution lists, email templates, and organizational charts
• Assisting leadership with new employee onboarding (maintaining job descriptions, reviewing resumes and assessment scores and filtering candidates)
• Assisting with updating documentation in company-wide databases
• Arranging cards and gifts for Ops employees
• Other administrative support as needed

COMPENSATION: $24.04 - $28.85 per hour, commensurate with experience

BENEFITS:

• Medical insurance
• Dental insurance
• Vision insurance
• Health Savings Account
• Voluntary Term Life Insurance
• Voluntary Long-Term Disability
• Paid Time Off
• Paid Holidays
• 401(k)
• Employee Assistance Program (EAP)