Operations Administrative Assistant - St. Paul RiverCentre

This position will assist with the daily activities of any of the F&B departments, including bars, banquet, catering, concessions, retail, and cash operations departments. Responsibilities include scheduling, assisting with teams, training, and monitoring activities and services.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Creates and publishes schedules for all departments, in Paycom and on paper; scans and uploads to appropriate computer drives.
• Prepares weekly call sheet; maintains weekly wild card sort.
• Maintains bi-weekly calendar.
• Activates employees; maintains and sorts seniority lists, 60 day shift count and 60 day sort, and sends to union as per CBA.
• Organize Operations office, stock and order office supplies, including name tags and badges.
• Assists with Large event check-ins, including setting up check-in room.
• Assists in controlling labor costs for venue.
• Creates important dates flyer, maps, and save-the-date information.
• Assists with deliveries – liquor, beer, wine, food, dry goods, linens, and culinary uniforms.
• Orders and inventories uniforms and accessories. Maintains uniform availability.
• Requests culinary temp workers; responsible for check in and check out procedures with temp workers.
• Fills out FROI’s and sends to VP HR; hands out paychecks per policies.
• Exercises reasonable care, performs required maintenance, and ensures operating instructions, safety standards, and guidelines are followed for the venue’s equipment and facility assets.
• Completes all other duties as assigned.