Operations Administrator

Position Overview

We are seeking a detail-oriented and highly organized Operations Admin to support our commercial flooring sales and estimating team. This role plays a key part in assisting with pricing, proposal development, and light estimating support to ensure accurate and competitive bids for commercial projects.

The ideal candidate is proactive, comfortable communicating with vendors and distributors, and able to manage multiple priorities in a fast-paced environment.

• Work Set-up: On-Site (Quezon City)
• Work Schedule: Monday to Friday, 9 PM to 6 AM PH (8 AM to 5 PM EST)
• Holiday: Following Select Philippine Holidays

Key Responsibilities

• Receive and maintain an organized inbox for all Invitations to Bids from General Contractors
• Review the plans of all opportunities to determine scope, materials, size and major manufacturers specified
• Create Bid Opportunities in our CRM (Salesforce) & Notify the Account Executive(s) representing these opportunities
• Coordinate estimating requests with National/Regional team including, bulletins, addendums, and shop drawings for all bids and ongoing projects

Qualifications

• Prior experience in commercial flooring, construction, estimating, or a related industry preferred.
• Familiarity with vendor/distributor pricing processes and bid support.
• Basic experience with Bluebeam or similar takeoff/estimating software is a plus.
• Strong organizational skills and attention to detail.
• Ability to manage multiple projects and deadlines simultaneously.
• Proficiency in Microsoft Office (Excel, Word, Outlook).
• Strong written and verbal communication skills.