Operations Assistant

OPERATIONS ASSISTANT

JOB SUMMARY

The Operations Assistant is responsible for a variety of general office duties and tasks. This position reports directly to the General Manager and Assistant General Manager.

JOB DUTIES AND ESSENTIAL FUNCTIONS

The Operations Assistant performs a variety of skilled and semi-skilled clerical functions, which may include, but are not limited to the following:

• Type letters, memoranda, reports, proposals, bids, and other documents.

• Copy completed reports and schedules.

• Various clerical tasks and duties requiring a combination of good working knowledge of and practical experience in general office procedures and practices.

• File and maintain files and filing systems in good order.

• Maintain photocopy and fax machines.

• Maintain a task list and provide regular follow-up, as required on Water Service Information Requests.

• Order and stock office supplies.

• Distribute incoming and collect outgoing mail.

• Monitor incoming and send outgoing faxes, and distribute accordingly.

• Prepare safety meeting test, track, and file documents for safety meetings.

• Answer telephones, take telephone and voicemail messages, and perform other tasks and duties as required.

• Filing of daily logs and inspection reports.

• Filing of daily plant records.