Operations Assistant
Description
About ByteBridge
ByteBridge is a global technology solutions provider headquartered in the United States, specializing in data center infrastructure, IT solutions, system integration, and managed services. With operations across Asia Pacific and other international markets, we support enterprise customers in delivering reliable, scalable, and innovative technology solutions. As our business continues to expand in South Korea, we are looking for a proactive and detail-oriented Administrative Assistant to support our growing operations in Seoul.
Job Overview
The Operations Assistant will be responsible for providing day-to-day administrative, procurement, and logistics coordination support to the Korea team. This role requires strong organizational skills, attention to detail, and the ability to coordinate effectively with internal stakeholders, suppliers, and external partners.
The successful candidate will play an important role in ensuring smooth office operations, timely procurement activities, and efficient coordination of business requirements.
Key Responsibilities
1. General Administration & Office Support
Manage daily administrative activities, including phone calls, emails, incoming mail, and business correspondence.
Coordinate meetings, appointments, schedules, and office arrangements.
Maintain office supplies, equipment, and general office facilities.
Organize and maintain administrative records, documents, and filing systems.
Support employee onboarding logistics, office access arrangements, and other general administrative matters.
Assist with travel arrangements, accommodation bookings, and business-related coordination when required.
2. Procurement & Purchasing Support
Request quotations (RFQs) from suppliers and vendors based on business requirements.
Consolidate and compare supplier quotations for internal review.
Assist with purchase order (PO) preparation, tracking, and documentation.
Coordinate with suppliers to confirm pricing, product availability, and delivery timelines.
Maintain accurate procurement records, supplier information, and purchasing documentation.
Follow up on outstanding orders and assist in resolving procurement-related issues.
3. Logistics & Delivery Coordination
Monitor shipment status, delivery schedules, and order fulfilment.
Liaise with suppliers, logistics providers, and internal teams to ensure timely deliveries.
Assist with shipping documentation, delivery orders, and related logistics records.
Coordinate the receipt and distribution of office supplies, equipment, and IT-related materials.
Escalate delivery delays or discrepancies to the relevant stakeholders.
4. Internal Coordination & Operational Support
Work closely with the Korea Sales Operations Manager and regional teams to support daily business activities.
Coordinate with Finance, Procurement, Sales, and Project teams on administrative and operational matters.
Assist with invoice collection, expense documentation, and payment follow-ups.
Prepare basic reports, trackers, and operational updates as required.
Perform other administrative and coordination duties assigned by the reporting manager.
Requirements & Qualifications
Diploma or Bachelor's degree in Business Administration, Management, Logistics, Supply Chain, or a related discipline.
1–3 years of relevant experience in administration, procurement coordination, logistics support, or a similar role.
Proficiency in Microsoft Office applications, particularly Excel, Word, Outlook, and PowerPoint.
Good organizational, multitasking, and time management skills.
Strong attention to detail and ability to maintain accurate records.
Good communication and interpersonal skills.
Ability to work independently and coordinate with multiple stakeholders.
Fluent Korean communication skills, both written and spoken.
Working proficiency in English for communication with regional teams and international suppliers.
Preferred Qualifications
Experience working in an IT, technology, data center, engineering, or systems integration company.
Familiarity with purchase orders, supplier quotations, and procurement processes.
Basic knowledge of logistics, shipment tracking, and vendor coordination.
Experience supporting regional or multinational business operations.
Familiarity with ERP or procurement management systems is an advantage.
What We Offer
Opportunity to join a growing global technology company.
Exposure to regional business operations and international stakeholders.
Collaborative and supportive working environment.
Opportunities for professional development and career growth.