Operations Assistant

SUMMARY

The Administrative Assistant provides advanced administrative and clerical support to the operations manager by performing complex office duties with minimal supervision. This position supports parish operations through coordination of administrative functions, preparation of documents and reports, and management of office processes. Responsibilities vary based on parish operations and management needs.

The Diocese of Orlando four core values lay the foundation for the work performed by employees:

1. Authenticity: Conviction that God has called us to reflect exteriorly our inner life of faith in our daily living
2. Respect: Affirming each person’s God-given dignity and uniqueness.
3. Courage: Inspired by this gift of the Holy Spirit, we proclaim and live the Word of God fearlessly and devotedly.
4. Commitment: Individually and collectively, we are steadfast to the team and its purpose.

ESSENTIAL DUTIES AND RESPONSIBILITIES

The duties and functions outlined herein are representative of the types of tasks performed within this classification. They are not listed in any order of importance. The omission of specific duties or functions does not exclude them from the classification if the work is similar, related, or a logical assignment for this role. Other duties may be required and assigned.

• Performs advanced administrative and clerical duties with minimal supervision; may provide support to multiple departments as needed.
• Coordinates and manages calendars, meetings, and appointments for parish leadership and staff.
• Prepares, edits, and formats correspondence, reports, presentations, and other documents.
• Coordinates meetings, including scheduling, preparation of materials, and logistical arrangements.
• Responds to internal and external inquiries in a timely, accurate, and professional manner, exercising sound judgment.
• Develops and maintains organized filing systems and records in accordance with established procedures.
• Coordinates administrative processes and assists in maintaining efficient office operations.
• Opens, prioritizes, and routes correspondence and communications appropriately.
• Assists in coordinating activities of other clerical staff or volunteers, as assigned.
• Maintains confidentiality of sensitive information and exercises discretion in all areas of responsibility.
• Professionally communicates and interacts with staff, volunteers, parishioners, and diocesan offices.
• Attends required meetings and gatherings.
• Monitors assigned tasks and follows through to ensure timely completion.
• Performs all other duties as assigned.