Operations Assistant
We are looking for an organized and detail-oriented Operations Assistant to help our daily business routines run smoothly. In this role, you will support the operations team with administrative tasks, data management, and cross-departmental coordination. You are a great fit if you love solving problems, managing multiple priorities, and keeping workflows neat and efficient.
What you'll do:
Day-to-Day Operations: Assist the operations manager with daily tasks, process tracking, and project coordination.
Data & Record Management: Maintain accurate databases, spreadsheets, inventory records, or software logs.
Administrative Support: Handle scheduling, document preparation, and internal communications.
Vendor & Client Communication: Act as a reliable point of contact for routine inquiries, vendor updates, and team requests.
Problem-Solving: Spot workflow bottlenecks early and help implement quick, practical fixes.
What you need:
Advanced English Knowledge.
Customer Service skills needed to handle the Caregivers/Patients/Insurance interaction.
Organization skills needed to handle all the important documentation that is required in this position.
Proactivity and creativeness its needed for this position, someone proactive as opposed to reactive.
Organization Skills and Attention to Detail: Ability to self-organize given activities and keep a thorough record of tasks, pointers, and process updates.
Prioritization Skills: Ability to identify, establish, and assign priorities.
Main Tools to Manage During Work Relation:
Google Suite: Google Drive, Corporate Gmail, Docs, Sheets.
Microsoft Office: Word, Excel.
Internal CRMs.
Hubstaff: Web App, Desktop App, and Hubstaff Tasks.
Whatsapp: Whatsapp Groups.
Zoom: Meetings and Breakout Rooms.
Benefits:
Competitive Pay in US Dollars
Paid extra hours
Time-Off Flexibility
100% Remote Work
Opportunity to Grow
If you have experience in customer service or project management roles, we encourage you to apply!
As published by recruitee · 10 questions
Basics
Full name, Email, CV, Phone
Short answers (5)
- To match you with the right opportunities, what country are you currently based in?
- To align with current openings, when would you be available to start?
- To understand your background, what was your last or current monthly salary in USD?
- What's your expected monthly salary in USD for a new role?
- Please send a 1.5–2 minute voice note in English covering: - Your relevant work experience - Key responsibilities from past roles - Why you're interested in U.S. remote opportunities To record it, please use Vocaroo (https://vocaroo.com/): click the record button, save your audio, and share the link with us here.
Pick from a list (5)
- To confirm eligibility, are you a U.S. citizen or do you have a U.S. work permit?
- For monthly payments, are you comfortable using Papaya Global or Payoneer?
- Our positions require Hubstaff time tracking software. Are you comfortable using it?
- To understand your situation, are you currently employed?
- Do you have your own computer (Laptop/Desktop) with internet access to perform the duties of the role?