Operations Coordinator (12389)

Position Summary

The Operations Coordinator will be responsible for assisting in daily operations including but not limited to office/shop/field, through a team environment. Responsible for the supporting various tasks involved in the overall daily operations with PPE preparation and administrative activities. In addition, it supports all aspects of Conco sales, specifically in support of the Operations Division. This position works directly with the Senior Account Managers, Inside Sales, Planners, Facilities Managers, and Quoting Specialists. This position is also responsible for ensuring compliance with our client’s requests to ensure customers receive the best Conco experience possible.

Essential Functions and Responsibilities

• Works with Planners, Operations, Account Managers, and Quoting Specialist to ensure all jobs are properly uploaded to NetSuite.
• Supporting all shipping and receiving for designated location, including packing slips as received.
• Works as a positive, effective member of the Operations team.
• Maintain office areas and support housekeeping of the facility.
• Responsible for maintaining confidentiality in all aspects of personnel, customer, and company information.
• Works directly with corporate operations and staffing department as appropriate.
• Adhere to the Employee’s Responsibilities section outlined in Conco’s Safety Policies & Procedure Manual.
• Notify and distribute all job-specific information to the necessary parties (Operations, Manufacturing, etc.) to begin the job workflow process.
• Maintain customer databases to ensure accuracy and verification of updated component information.
• Track inventory for scheduled projects and update information in NetSuite.
• Review the Open Purchase Order spreadsheet in NS and manage the returns and close out of the open POs.
• Responsible for equipment rentals including entering packing slips/receipts into the system within 48 business hours.
• Review all Projects in Insite daily to review and confirm all information is accurate, including all equipment resources and labor.
• Ensure Job Completions Reports are completed and submitted in Insite and NS for all Projects.
• Review the Bill Capture in NS