Operations Coordinator (51504)

Position Objective: Provide services as an Operations Coordinator in support of the overall functions of the National Institute on Drug Abuse (NIDA), within the National Institutes of Health (NIH).

Duties and Responsibilities:

• Prepare and coordinate administrative documentation (e.g., travel, correspondence, reports, forms).
• Support daily office operations, workflow coordination, and timekeeping.
• Produce and manage documents and communications.
• Prepare and process personnel actions (e.g., onboarding, promotions, separations).
• Ensure completeness, accuracy, and compliance of personnel documentation.
• Track HR activities and advise staff on applicable policies.
• Coordinate meetings, events, and logistics (including virtual platforms).
• Prepare agendas, materials, and meeting minutes.
• Maintain communication products (e.g., websites, newsletters).
• Maintain SOPs and guidance documents.
• Provide guidance on administrative policies.
• Serve as liaison across program and administrative offices.
• Maintain databases, tracking systems, and records.
• Ensure proper documentation, filing, and retrieval.
• Generate reports and analytical summaries.
• Process procurement requests and track orders (e.g., POTS).
• Maintain inventory and property records.
• Support special projects and initiatives.
• Conduct research and prepare reports and presentations.
• Assist with strategic planning activities.
• Analyze workflows and recommend improvements.
• Identify inefficiencies and propose solutions.
• Support IRPAC and ACUC activities, including documentation and coordination.
• Participate in required committee functions in accordance with regulations.