Operations Coordinator

You will support day-to-day operational priorities, project timelines, and follow-ups. You will coordinate cross-functional work, prepare leadership-meeting materials, manage logistics and recruiting coordination, maintain documentation and dashboards, and improve processes through automation and lightweight systems.

Responsibilities

• Manage operational priorities, project timelines, and follow-ups with the COO
• Track cross-functional projects, timelines, owners, and action items
• Use AI tools and automation to streamline workflows and build internal tools
• Prepare agendas, notes, and follow-up tracking for leadership meetings and cross-team syncs
• Coordinate vendors, facilities, and logistics
• Plan internal events, onboarding logistics, and team offsites
• Coordinate interviews, candidate communications, and offer logistics
• Maintain operational documentation, trackers, and dashboards
• Identify process gaps and build scalable operational systems
• Complete ad hoc projects and special initiatives

Requirements

• Bachelor's degree
• 1–3 years of experience in project coordination, operations, executive support, or program management
• Organizational skills
• Written communication
• Verbal communication
• Google Workspace
• Slack
• Asana
• Notion
• AI tool
• Automation
• Confidentiality
• Vendor management
• Procurement
• Zapier
• Airtable
• Scripting

Benefits

• Comprehensive benefits package