Operations Coordinator & EA - AI & Technology Focused (029-1241)
Looking for Philippines-based candidates
Job Role: Operations Coordinator & EA — AI & Technology Focused
Compensation range: $1,000 AUD - $1,500 AUD / Monthly
Engagement type: Independent Contractor Agreement
Work Schedule: This role is expected to align with the AU business hours (approx. 9 AM - 5 PM, Monday to Friday) for collaboration, but as a contractor, you’ll have flexibility in how you manage your time so long the outcome is achieved in the expected timeframe.
Who We Are: At Hunt St, we help Australian companies hire top remote talent in the Philippines. For this role, you will be engaged directly by the client as an independent contractor. We are not an outsourcing agency. All of our roles are 100% remote so you'll be able to work from home.
Who The Client Is: Our client is an established, highly regarded Australian commercial construction specialist with over a decade of industry leadership. Operating out of Melbourne, the firm focuses on premium interior fitouts, high-end commercial refurbishments, and technically demanding architectural builds. Serving elite corporate, legal, financial, and institutional entities, they are recognized for delivering complex, bespoke spaces with exceptional precision, strong site coordination, and a highly collaborative team culture.
Role Overview: This role has two parts. First, broad EA support — owner support, team coordination, admin, and research. Second, full ownership of the company’s social media presence across LinkedIn, Instagram, and Facebook — not executing someone else's content calendar, but deciding the strategy, creating the content, and being accountable for the results.
This is not an operations-manager or policy-owner role for the EA side of the work — that half is research, drafting, coordinating, and assisting, with the owner or a senior team member making final calls on anything strategic, financial, or policy-related. The social media side is the opposite: this person owns it.
Key Responsibilities:
Business Operations
- Coordinate day-to-day business activities
- Track team members' outstanding action items and deadlines (prioritising the recurring issues the CEO ends up chasing staff on)
- Follow up team members, suppliers and contractors
- Coordinate meetings and handovers
- Proactively identify things that need fixing — inefficiencies, gaps, recurring issues — and either fix them directly or propose a fix. Never wait to be told
- Coordinate external suppliers/contractors for specialised work (e.g. graphic designer, web designer)
- Assist with HR onboarding — prepare paperwork and process, not final hiring decisions
- Pre-fill company paperwork (e.g. applications)
- Prepare and assemble tender presentation materials (formatting/ assembly, not pricing or technical content)
- Ad-hoc document support for the team (formatting, editing, proofing)
- Price comparison (suppliers, materials, services, social)
- General research tasks
CEO Support
- Manage the owner's calendar and book meetings and appointments
- Send reminders ahead of key dates (tender deadlines, follow-ups)
- Triage inbox and manage/prioritise routine business emails, flagging urgent items
- Draft and send routine replies and follow-ups on the owner's behalf
- Filter unnecessary interruptions
- Prepare information the CEO needs to make decisions (reports, updates and summary)
- Manage travel bookings when needed
- Personal scheduling, bookings, and occasional errands for the owner
Templates, Systems & Processes
- Update and maintain company systems, registers, records, trade/ user accounts and databases
- Update and maintain business documents (policies, insurances, registrations, etc.)
- Create or revamp templates, SOPs and checklists
- Maintain and improve the company operating system
- Make sure agreed processes are followed
AI & Automation
- Use AI every day to work faster and smarter
- Identify repetitive work that can be automated.
- Build simple AI and automation workflows
- Find ways to simplify and improve how we work
- Introduce new technology where it saves time or improves accuracy
- Help the team adopt better systems
Social Media & Client Relationships — You Own This
Project Profiles
- Receive the "job finished" signal from the project team, prompt the owner's post-handover check-in, and take it from there
- Chase specific, usable testimonials from happy clients
- Turn finished jobs into one-page case studies from a template
- Maintain and update Paracon's capability statement
Content — Write & Create
- Write and create posts for LinkedIn, Instagram, and Facebook, in Paracon's voice, plain language, no corporate jargon
- Adapt content sensibly per platform — not the same post copy-pasted three times
- Turn real job photos and details into finished post assets
- Write case study copy from real job details
Content — Strategise
- Decide the content mix and posting rhythm across all three platforms
- Plan content around real job completions
- Adjust strategy based on what's actually performing — this is your call, not a template to follow
Content — Analyse
- Track engagement per post, per platform
- Report monthly, in plain English, on what's working and what to change
Other Marketing
- Website updates/ maintenance
- Email newsletter to past clients
- Google/directory listing management (reviews, local presence)
- Support industry event or awards submissions
What You Won't Do
- You won't replace the people responsible for specific functions:
- Estimating → Estimator
- Projects → PM
- Sites → Foreman
- Bookkeeping → Bookkeeper
- Sales → Sales/CEO
Your job is to coordinate, follow up, organise and improve the system around them.
Requirements
Required Skills and Qualifications:
- AI-focused — Uses AI tools daily as part of how they actually work, and can describe a real workflow ("I draft with it, then edit") rather than just claiming familiarity with ChatGPT or Claude.
- Problem-solver — Given a task that isn't fully spelled out, works out a sensible way forward instead of stalling or escalating every small decision back to the owner.
- Initiator — Handles recurring work — chasing a testimonial, updating the database, following up someone's outstanding action item — without needing to be reminded each time. Doesn't wait to be told what to do.
- Creator & owner of the channel — Turns raw material (a job photo, a rough project detail) into finished, usable content across LinkedIn, Instagram, and Facebook, adjusting tone and format per platform, and takes real accountability for what's posted and how it performs.
- Highly organised, with strong follow-through — this role covers a lot of moving pieces, and nothing should be chased once and forgotten
- A fast learner and strong communicator, comfortable working independently
- Confident researching and drafting documents for someone else to review and approve
- Judgement to tell a strong case study from generic filler
- Trustworthy with real client, project, and financial information
Work Arrangement & Expectations:
This is a remote role that will be set up as an independent contractor engagement.
To ensure alignment and transparency, successful candidates will be expected to:
- Disclose any existing ongoing roles or client work
- Reflect this engagement on their LinkedIn profile (clearly marked as “Independent Contractor”)
Skills
As published by workable · 18 questions · 2 written answers
Basics
First name, Last name, Email, Phone, Address, Education, Experience, Resume
Short answers (1)
- Please indicate your computer specifications and internet speed test results. (Example: Ryzen 5 / 100MBPS)
Pick from a list (15)
- Are you a Filipino citizen currently residing in the Philippines?
- Proven Operational Background: Experience in business coordination, operations management, or executive assistance—ideally within commercial construction, property, or fast-paced project-based environments.
- Tech-Savvy & AI-Literate: Familiarity or working knowledge of our core tech stack is highly preferred:Google Workspace (Gmail, Chat, Sheets, Docs, Calendar, and Apps Script), Finance & AP (Xero, Lightyear), and Generative AI (ChatGPT, Claude, and Gemini).
- Highly Organised & Reliable: Exceptional planning skills with a methodical approach to tracking details, managing deadlines, and ensuring nothing slips through the cracks.
- Decisive Problem-Solving: Ability to spot operational bottlenecks early, resolve issues independently, and know precisely when to escalate critical risks to leadership.
- Clear & Assertive Communication: Strong written and verbal communication skills needed to draft professional correspondence, interface with subcontractors, and maintain smooth stakeholder relationships.
- Proactive & Independent: A self-starter who doesn't wait to be told what to do, comfortably takes initiative, and takes ownership of outcomes in an autonomous environment.
- Social Media Management: Set up social media profiles, design assets, and write and schedule regular content across LinkedIn, Facebook, and Instagram.
- Disclose any existing ongoing roles or client work
- Reflect this engagement on their LinkedIn profile (clearly marked as “Independent Contractor”)
- This role is offered under an Independent Contractor agreement, meaning you’ll be responsible for managing your own taxes, benefits, work equipment, and internet connection. You will need to provide your own computer. You will not be entitled to employee benefits such as paid leave or health insurance from the client. It is a full-time, dedicated role, so you will be expected to work exclusively with our client for the duration of the engagement. A reference check will be conducted as part of the hiring process. Are you comfortable proceeding under these terms?
- If successful, can you reflect this engagement on your LinkedIn profile (clearly marked as “Independent Contractor”) and send a screenshot?
- If you’re successful in moving forward, are you comfortable in providing a screenshot of your verified LinkedIn profile? This will be used for verification purposes and will also be cross-checked as part of our standard process.
- As part of our standard process, we conduct character and HR reference checks, and in some cases, clients may also request an NBI or police clearance for verification purposes. Would you be comfortable completing these requirements and able to comply fully and truthfully if requested?
- As part of the process, once you reach the offer stage, we will require three referees: one previous HR representative, one previous employer or manager, and one previous colleague. If you’re happy to proceed, please acknowledge that you’re willing to comply with this requirement and will provide honest and reliable referees at that stage. Please also note that any discrepancies (for example, providing incorrect or misleading referee details) may affect your application status. Thank you for your understanding and cooperation.
Written answers (2)
- For our records, please provide your LinkedIn profile URL by pasting it in the space provided below.
- Most importantly, please take a moment to read everything carefully and thoroughly. Thank you for your interest in applying. By indicating your full name, you confirm that all information provided throughout your application is true and accurate to the best of your knowledge, and that you agree to remain honest and transparent throughout the process.