Operations Coordinator
Posted
We are a candle company located in Kansas City, KS. Yes, our candles are made here LOCALLY! For 75 years, Empire Candle Co. has soared above the industry standard to deliver our high-quality Tuscany candle and fragrance innovations. As a full-service manufacturer of candles, wax melts, and home fragrance accessories, we always strive to improve our customers’ experience with our dynamic range of reliable products.
Location: Kansas City, KS
Position Type: Full-time (On-site)
Hours: Monday-Friday 8:00am-4:30pm
Why This Role Matters
Production doesn’t stop moving because something is missing, a schedule changes, or information gets overlooked. This role helps prevent those things from becoming roadblocks.
As the Production Coordinator, you’ll play a key part in connecting people, information, resources, and processes to help our teams accomplish their goals.
If you’re someone who takes pride in being organized, dependable, resourceful, and one step ahead, we’d love to hear from you!
Join the Empire Candle Team
Bring your organization skills, problem-solving mindset, and can-do attitude to a role where the details you manage make a difference every day.
Position Overview
The Operations Coordinator provides essential administrative and operational support to ensure departments have the resources, documentation, and coordination needed to meet daily production and compliance goals. This role supports timekeeping, purchasing, scheduling, and audit preparation, while maintaining strong communication with internal teams and external vendors. The Coordinator enhances operational efficiency through organized processes and proactive problem‑solving.
Essential Job Functions (include, but not limited to):
- Provides administrative support to a variety of operational functions such as day-to-day administrative tasks and operational workflows across Production, Scheduling, Receiving, Warehouse, Distribution, and QA/R&D departments to ensure accurate documentation and efficient processing.
- Verify and monitor hourly Operations department employee timecards and attendance records to ensure compliance with company attendance policies.
- Serve as backup Production Scheduler, supporting any necessary aspects of the scheduling process, to maintain production flow and meet operational timelines.
- Prepare, organize, and distribute meeting materials; record and publish operations meeting minutes.
- Support and coordinate Operations departmental events including employee recognition activities.
- Support internal and external audits by gathering required documentation, maintaining organized records, and assisting with audit‑related tasks.
- Partner with Forklift Certification Trainer and assist with safety related tasks, including coordinating forklift training and certification, maintaining required documentation for forklift operators and material handlers, and supporting ongoing safety compliance efforts.
- Assist with temporary employee onboarding.
- Manage operational purchasing by sourcing supplies, placing orders, and ensuring compliance with procurement guidelines and sourcing directives.
- Generates reports and assists in data collection and analysis, as needed.
- Schedule Operations department meetings, secure conference rooms, and coordinate meeting logistics.
- Collaborate with cross‑functional teams to support daily operations, while maintaining a high level of professionalism and service orientation.
- Interpret meetings with employees and translate company documents from English to Spanish, which could include Standard Operating Procedures (SOPS), Work Instructions and department signage. (if bi-lingual)
- Perform other duties assigned.
Requirements – Education, Skills and Experiences
- High School Diploma or GED required; associate degree or coursework in business, operations, or a related field preferred.
- 1–3 years of experience in administrative, operations, or coordination roles required, preferably in a manufacturing, production, warehouse, or distribution environment.
- Strong organizational skills with the ability to prioritize workflow, manage multiple tasks, and meet established deadlines with minimal supervision.
- Must be able to communicate effectively in English, both verbally and in writing, with strong documentation and note‑taking abilities.
- Strong interpersonal skills with the ability to support employees, supervisors, and managers in a fast‑paced operational environment.
- Bilingual in English and Spanish or another common company language is a plus.
- Experience with timekeeping or workforce management systems preferred.
- Proficiency in Microsoft Office Suite and comfort working with electronic databases, spreadsheets, and online tools.
- Strong attention to detail with the ability to maintain accurate records, verify data, and support compliance requirements.
- Demonstrated ability to work collaboratively with cross‑functional teams, vendors, and service providers in a professional manner.
- Highly adaptable and responsive to changing priorities, demonstrating flexibility and a proactive approach to problem‑solving.
- Ability to work occasional off‑shift hours to support meetings, audits, or operational needs.
Physical Requirements – Physical & Environmental
- Prolonged periods sitting at desk and working on a computer.
- Ability to work in a fast-paced environment.
- Position requires the ability to stand; walking around office and plant; lifting and carrying up to 35 pounds on an as needed basis.
- Low sensitivity to a highly fragranced work environment.
- Position requires you to be around moving machinery.
- Position will include exposure to marked changes in temperature and humidity.
WHAT WE OFFER:
Benefits: Health, Dental, Vision, STD, Basic & Voluntary Life insurance
Savings Plan: 401k Plan w/ strong employer match
Work/Life Balance: PTO + seven (7) Paid Holidays
Education: Tuition Reimbursement Program
Health & Fitness: FREE Planet Fitness Membership
Good Smells: Largely discounted Candles + FREE candle giveaways
Diversity & Inclusion: We are candlemakers, who come from a broad range of backgrounds, perspectives, and life experiences. We celebrate all dimensions of diversity and currently employee nine (9) various nationalities, from twenty-two (22) countries.
And, we smell good too!
Equal Opportunity Employer
Empire Candle CO., LLC provides a competitive compensation and benefits package and is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.
We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.
Benefits: Health, Dental, Vision, STD, Basic & Voluntary Life insurance
Savings Plan: 401k Plan w/ strong employer match
Work/Life Balance: PTO + seven (7) Paid Holidays
Education: Tuition Reimbursement Program
Health & Fitness: FREE Planet Fitness Membership
Good Smells: Largely discounted Candles + FREE candle giveaways
Diversity & Inclusion: We are candlemakers, who come from a broad range of backgrounds, perspectives, and life experiences. We celebrate all dimensions of diversity and currently employee nine (9) various nationalities, from twenty-two (22) countries.
And, we smell good too!
Equal Opportunity Employer
Empire Candle CO., LLC provides a competitive compensation and benefits package and is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.
We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.
This is not necessarily an exhaustive list of responsibilities, skills, duties, requirements, efforts, or working conditions associate with the job. While this list is intended to be an accurate reflection of the current job, the Company reserves the right to revise the functions and duties of the job or to require that additional or different tasks be performed when circumstances change (i.e., emergencies, changes in personnel, work load, rush jobs, or technological developments).