Operations Coordinator

SUMMARY/POSITION OVERVIEW

The Operations Coordinator provides administrative, project, and media support for the MO Team. This role coordinates schedules, project tracking, financial documentation, and production support to keep ministry projects organized and on schedule.

Key Responsibilities

Project Tracking

• Manage project calendars and coordinate meetings, agendas, notes, and action items to establish clear deadlines and next steps.
• Maintain project tracking in Asana or other designated software to provide visibility into progress, responsibilities, and potential delays.
• Compile monthly reports to support informed decisions and effective prioritization.

Media Support

• Create Reels and Shorts from existing ministry content under the Multimedia Producer’s direction to support digital outreach and engagement.
• Assist with preparation from pre-production through post-production to keep media projects organized and on schedule.
• Maintain equipment inventory to support production readiness and responsible asset management.

Invoicing and Vendor Agreements

• Code and submit invoices in accordance with budget standards to support accurate expense tracking and timely payment.
• Submit vendor agreements for review and approval to support timely authorization of contracted work.

Administrative Coordination

• Organize files in Media Storage, OneDrive, SharePoint, and other designated systems to provide reliable access to current materials.
• Coordinate administrative tasks and follow-up to keep assigned actions moving toward completion.